Responsibilities:

Office Management:

• Manage day-to-day administrative operations of the union office.
• Maintain organized filing systems for documents, correspondence, and other materials.
• Ensure office supplies are adequately stocked and order supplies as needed.
• Coordinate with vendors and service providers as required.

Communication:

• Serve as a primary point of contact for union members, staff, and external stakeholders.
• Answer phone calls, respond to emails, and handle correspondence in a timely and professional manner.
• Distribute information to members, including newsletters, updates, and announcements.
• Assist with drafting and editing written communications, including memos, reports, and letters.

Membership Support:

• Assist with membership enrollment, renewals, and database management.
• Maintain accurate membership records and update databases with new information.
• Respond to member inquiries and provide assistance with membership-related issues.

Meeting and Event Support:

• Schedule meetings, appointments, and events for union staff and members.
• Prepare meeting agendas, materials, and presentations as needed.
• Attend meetings and take minutes, ensuring accurate documentation of discussions and decisions.

Financial Support:

• Assist with basic financial tasks such as processing dues, expense reports, and reimbursements.
• Maintain financial records and assist with budget tracking as directed.
• Coordinate with the finance department or treasurer on financial matters as needed.

General Administrative Support:

• Perform general administrative tasks such as photocopying, scanning, and filing.
• Assist with special projects and initiatives as assigned.
• Handle confidential information with discretion and maintain confidentiality at all times.

Job Type: Full-time

Pay: $19.30 - $23.24 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Parental leave
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person