Position Summary:

This position is responsible for providing administrative support to ensure efficient operation of the office. Supports all managers and employees through a variety of tasks related to organization and communication. Requires the ability to handle sensitive information with high level of confidentiality and discretion.

Essential Duties & Responsibilities

System or Specialized Knowledge

• Provide clerical support to all departments, as needed
• Greet visitors, create a welcoming environment, and answer inquiries
• Perform clerical duties, such as fax, file, photocopy, scan, service requests for printers
• Maintain and order office supplies and snacks
• Receive, sort, and route incoming mail, certified mail, and outgoing mail
• Assist in scheduling recurring monthly meetings and other various meetings, including catering coordination
• Assist with various corporate activities and events (e.g., event registration)
• Schedule transportation and hotel accommodations for various departments
• Light cleaning and restocking of kitchen supplies, reception area, and supply room
• Assist Marketing and Human Resources with special projects and additional administration needs (e.g., company vehicle registration and maintenance coordination, new employee setup, employee communication, monthly reporting, and creating and maintaining certificates of insurance (COIs)
• Contribute to the overall success of Mackin by supporting internal departments, providing exemplary service to clients, and striving to meet on-going initiatives to grow and develop the company
• Duties, responsibilities, and activities may change or be assigned at any time with or without notice

To perform this job successfully, an individual might have knowledge of:

• Microsoft Office
•  Computers, Printers, and Electronics
•  Deltek and Ajera 

Education and/or Experience

Preferred Qualifications

Years of Experience: Minimum of 2 years of experience in an office environment or equivalent combination of education and experience

Education: High School Diploma required, and an AS or AA Degree preferred

Degree or Formal Training: Business Administration or a related discipline

License, Certificate, or Registration: None required