Overview

Now Hiring: Executive Administrative AssistantLocation: Tampa, FLSalary Range $20-$22/hour  Benefits & Perks:

• 19 Paid Holidays. 
• 10 Additional Paid Days Off. 
• Bi-Weekly Paid Healthcare Stipend.
• The opportunity to work with compassionate and mission-driven people like yourself!

Who We Are:Abe Brown Ministries (ABM) is a non-profit, Faith-based organization that has been in operation for more than 45 years. The inspHire Program is responsible for providing job placement and other support services for individuals with a lived incarceration experience, regardless of their religious preference, who are being released to Hillsborough, Pinellas, Polk and Pasco counties or an ex-offender referred to Abe Brown Ministries. We are looking for Executive Administrative Assistant who will serve as the primary point of contact for all matters pertaining to the Office of ABM’s President and is primarily responsible for performing a variety of forward-facing functions including effective communications; event planning; meeting and training support; scheduling travel and calendar management, manage vendor accounts; and ordering supplies. Job Duties:

• Executive Support:
  • With professional etiquette, operate as “gatekeeper/gateway” for incoming requests and demands of ABM’s President to ensure that his time is used efficiently and effectively towards mission critical tasks.
  • Complete a broad variety of administrative tasks for ABM’s President and Senior Leadership Team, such as composing and preparing correspondence that is clear, direct, succinct, and grammatically correct.
  • Communicate directly as a liaison on behalf of ABM’s President and Senior Leadership Team to donors, funders/grantors, and others, on matters related to the ministry’s programs and operations.
  • Work closely and effectively with ABM’s President and Senior Leadership Team to keep them informed of upcoming commitments and responsibilities.
  • Establish daily/weekly check-ins to prioritize meetings and mission critical urgencies.
  • Plan and organize meetings, events, travel arrangements, and accommodations taking into consideration cost and timing implications.

• Board Support and Liaison:
  • Attend, record and transcribe minutes of ABM Board meetings as required.
  • Prepare for Board of Directors meetings by printing agendas, minutes, and other documents, and distributing materials before meetings in electronic/paper format.
  • Serve as ABM’s President and Senior Leadership Team’s administrative liaison to Abe Brown Ministries’ Board of Directors.

• General Administrative Support:
  • Assist with planning and coordinating on and off-site meetings, including scheduling rooms/locations deciding arrangements for food/beverage coordinating logistics such as name tags, document dissemination, and A/V setup, and greeting and directing attendees.
  • Prepare and transmit correspondence, presentations, charts, tables and other memoranda using Microsoft Word, Excel, PowerPoint, and Outlook, often under tight deadlines.
  • Create and maintain lists, files, and databases to enhance efficiency and productivity.
  • Maintain and organize a filing system of paper and electronic documents. Information may be sensitive, confidential, or technical in nature. Review records for discrepancies and reconcile issues as appropriate.
  • Maintain inventory of office supplies and anticipates supply needs.
  • Manage repair and maintenance of office equipment, including computers, phones and printers. 
  • Welcome, screen and direct visitors of the office with a professional, positive and helpful spirit.
  • Screen incoming calls and web inquiries and determine the level of priority, while using caution in dispensing information.

• Strategic Initiatives:
  • Work with Programming Staff in coordinating outreach activities for ABM’s President.
  • Be able to move multiple projects forward with minimal supervision.
  • Other duties as assigned.

Qualifications:

• At least two (2) years of human services experience.
• Five (5) years of experience supporting executives, preferably in a non-profit setting.
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, and ACT! CRM (proficiency in Social Media web platforms, Canva, and Constant Contact a bonus)
• Florida Notary License preferred.
• Ability to legally operate a motor vehicle in Florida.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including board members, staff, volunteers, clients, vendors, community partners, and funders/donors.

This list of functions, duties, responsibilities, and skills is not intended to be all-inclusive, and the employer reserves the right to assign additional duties and responsibilities as necessary.

Pay Range

USD $20.00 - USD $22.00 /Hr.