384 Legal Administrative Assistant Jobs in Washington, DC
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Wiley Rein is Hiring a Legal Administrative Assistant Near Washington, DC
SUMMARY/OBJECTIVE:
The Legal Administrative Assistant provides high level administrative and business development support to the firm’s attorneys.
RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
- Enters attorneys’ time daily, releases attorney time entries to Accounting on schedule, and maintain appropriate records
- Promptly processes expenses, reimbursements, and vendor invoices
- Supports monthly billing cycle, including reviewing and processing monthly client bills for assigned attorneys; following up to ensure deadlines are met; tracking invoices, payments, and retainers; and coordinating between attorney and the Accounting & Finance team
- Prepares new business intake forms for new and existing clients, conflict sheets, and engagement letters and assists with resolution of questions that arise during the conflicts process
- Coordinates conferences, meetings, and appointments, often involving internal and external participants, varying locations, and time zones, including catering and audio-visual equipment
- Proactively manages attorneys’ full and active calendars of appointments and ensures that attorneys are prepared for all commitments
- Proofreads and redlines work for accuracy of copy, format, grammar, punctuation, and syntax
- Creates shell documents in Word for use by attorneys, including, if necessary, automatic numbering, schemes and styles through firm’s document automation/formatting tools
- Creates, converts, edits, and compares documents (including letters, memoranda, pleadings, tables, spreadsheets, and presentations) using office productivity software
- Coordinates with firm departments, including Office Services, IT, Conference Services, and Accounting, as well as third-party vendors to ensure attorneys can work efficiently and effectively and client service remains high
- Maintains and updates client contacts and distribution lists in the firm’s client management system
- Coordinates domestic and international travel arrangements in partnership with the firm’s travel agency, securing air and ground transportation, arranging hotel and/or meeting accommodations, preparing detailed itineraries and travel agendas
- Coordinates with Marketing Department to assist with business development, research, and client service-related activities
- Handles projects expeditiously and proactively, and follows-through on projects to successful completion, often with tight and conflicting deadlines
WORK ENVIRONMENT:
- Position operates in a professional office environment which is usually quiet to moderate
- Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
- Position requires that the employee be able to multi-task in a fast-paced work environment
PHYSICAL DEMANDS:
- This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
- May require employee to carry or lift items weighing up to 10 pounds
KNOWLEDGE, SKILLS, AND ABILITIES:
- Ability to communicate professionally and effectively, both in oral and written form
- Ability to demonstrate attention to detail and accuracy
- Ability to multi-task, prioritize/coordinate deadlines, and track progress of tasks
- Ability to think critically and analytically in a deadline-driven environment
- Maintain confidentiality of work-related information and materials
- Ability to organize and prioritize projects and deadlines
- Ability to manage workflows and delegate projects as necessary
- Ability to establish and maintain effective working relationships in or out of a team environment
- Proficiency in office productivity tools (Outlook, Word, Excel, PowerPoint, and Adobe Acrobat), law firm timekeeping/billing programs, and document management systems
- Possesses the attitude of collaboration and sharing
- Willingness to learn and adopt new methodologies
- Flexibility to work overtime on an as-needed basis
EDUCATION AND EXPERIENCE:
- High school diploma required; Bachelor’s degree preferred
- Minimum of two (2) plus years of related experience
- Prior experience in a law firm or professional services environment preferred
- Wiley is an Equal Opportunity Employer with a strong commitment to the achievement of excellence, diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
Job Summary
Full Time
Business Services
$66k-82k (estimate)
02/17/2024
05/12/2024
wiley.law
HOUSTON, TX
500 - 1,000
1983
CRYSTAL S WILEY
$50M - $200M
Business Services
Related Companies
About Wiley Rein
Founded in 1983, Wiley is a dominant presence in the nations capital. With more than 240 attorneys and advisors, the firm has earned international prominence by representing clients in complex, high-stakes regulatory, litigation, and transactional matters. Many of Wileys lawyers and public policy advisors have held high-level positions in the White House and federal agencies and on Capitol Hill. The firm represents a wide range of clients from Fortune 500 corporations to trade associations to individuals in virtually all industries. Wiley provides significant pro bono legal services and char...itable contributions to the local community every year. Over nearly four decades, Wiley has become a Washington institution and a well-respected name among many of the worlds largest companies, business groups, and associations and is at the forefront of shaping the legal and regulatory frameworks for emerging industries. The firms new brand, announced in January 2020, brings these fundamental elements together to celebrate the firms collaborative culture, contagious energy, and leadership across countless industries. The new brand ushers in a redesigned look, new logo, revamped website, and a signature .law domain (wiley.law). The site, which is optimized to provide a seamless experience for clients, reflects more precisely what the firm does. Ultimately, wiley.law showcases the work the firm delivers on behalf of and in collaboration with its clients, all powered by 16 core practice areas and more than 240 attorneys and advisors.
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The job skills required for Legal Administrative Assistant include Attention to Detail, Billing, Commitment, Confidentiality, PowerPoint, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be a Legal Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Legal Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Legal Administrative Assistant positions, which can be used as a reference in future career path planning. As a Legal Administrative Assistant, it can be promoted into senior positions as a Legal Secretary III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Legal Administrative Assistant. You can explore the career advancement for a Legal Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Legal Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Legal Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Legal Administrative Assistant job description and responsibilities
They conduct legal research, draft documents of various legal disciplines, manage schedules, and ensure the efficient and effective administration of the office.
01/23/2022: Billings, MT
Provide a full range of secretarial, clerical and administrative support to legal staff.
02/03/2022: Fort Lauderdale, FL
Legal administrative assistant give support to attorneys that enable them to be efficient and effective on their job.
01/27/2022: Galveston, TX
The legal administrative assistant will require the following capabilities, aptitude, skills, and knowledge for efficient performance of designated duties.
02/04/2022: Petersburg, VA
Legal administrative assistant work closely with attorneys to take care of some of the time-consuming administrative work that reduces lawyer efficiency and productivity.
01/17/2022: Colorado Springs, CO
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Legal Administrative Assistant jobs
Should understand the legal terminology and documentation.
01/21/2022: Bremerton, WA
Explain the basic software needed for the administrative work.
04/03/2022: Billings, MT
Complete a certificate program.
01/14/2022: Ann Arbor, MI
Because administrative assistants have a lot of responsibilities on their shoulders, they are required to be go-getters.
01/24/2022: Stockton, CA
Performing multiple tasks simultaneously should be second-nature to a competent legal secretary.
01/24/2022: Santa Maria, CA
Step 3: View the best colleges and universities for Legal Administrative Assistant.
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