248 Office Assistant Jobs in Phoenix, AZ
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West USA Realty is Hiring an Office Assistant Near Phoenix, AZ
Branch Office Assistant
About West USA Realty Inc. - Arizona
West USA Realty, Inc. is a full-service real estate brokerage offering residential, new homes, luxury homes, property management, and commercial sales services. West USA Realty is celebrating its 35th year providing real estate services to the state of Arizona. West USA is ranked 14th among the top 500 Real Estate Firms in the nation and is the number one producing privately owned brokerage in Arizona.
West USA Realty is looking for a productive and customer support driven Office Assistant
The successful candidate will be responsible for providing backup support for the Office Manager. Support agents by making sure the office is a clean and organized workspace. Communicating with agents, about checks, mail, and other items.
Duties and responsibilities
Customer service - Assist agents with requirements, office billing, uploading files, dashboard questions, message out commissions & PM checks.
- Distributing US Mail into the appropriate mailboxes
- Complete the daily run bag (Undo/Morning - Put together/Late Afternoon).
- Assist agents with printer & copier issues
- Walk through the office, when time permits & coverage available to ensure the office is clean, etc.
- Maintain/manage pick-up log
- Check the printers for paper, each morning and evening, before leaving. Order office supplies on a weekly basis. Control inventory relevant to the reception area
- Assist Manager and/or Assistant Manager w/any needs they might have or any special projects including Interviewing potential agents when Manager is unable or already engaged
- Enter “new agents” into the system – message appropriate people
- Schedule Manager appointments
- Assist in coverage for call center, when needed
- Help to post “agent payments” in the system, print reports towards the end of the day to verify all posted properly to send to Accounting (including attaching the tape run). If the post is for another office, message the other office
- Assist agents with questions in regards to their monthly statement/bill; file requirement questions; dashboard questions, etc.
- Help to post supplies around monthly billing time for preparation for posting/close of bills
- Verbal and written communication skills.
- Data processing/additional duties as assigned.
Qualifications
- Excellent computer skills.
- Strong organizational skills.
- Customer service.
- High School Diploma
- Self-Starter.
Working Conditions:
This job may require long hours looking at a computer screen. May be required to cover for staff or travel to other offices to assist. Hours are Mon. thru Fri. 8am – 5pm (w/1 Hour regularly scheduled lunch required).
Job Summary
Full Time
$63k-84k (estimate)
05/10/2024
05/12/2024
GLENDALE, AZ
200 - 500
2019
STEVEN GRIFFIN
$10M - $50M
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The job skills required for Office Assistant include Written Communication, Accounting, Billing, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.
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