Wedbush Securities Inc. is one of the largest full-service investment banking and brokerage firms in the nation. We are seeking a HR Administrative Assistant for our Los Angeles office. This individual is responsible for acting as a reliable resource for the division by providing administrative support to all HR functions including Benefits, HRIS, Recruiting, and General HR duties. This role is hybrid and requires going into the office on a weekly basis. **Please note this is a TEMP-TO-HIRE role.**

Responsibilities include, but are not limited to:

• Act as point of contact for managers and other personnel by handling all HR-related matters in a timely manner including employee verifications, unemployment claims, interpretation of handbook policies, terminations, employee relations issues, HR-related research, and any other HR-related issues
• Compile, organize, update, and audit company personnel records and documentation in Ultipro system and Excel to ensure compliance with state and federal HR laws
• Manage updates of new hires, terminations, sick leaves, warnings, vacation and days off
• Prepare, manage and archive documentation for HR policies, internal procedures, HR Employee Handbook, HR files, and Org Chart
• Assist with employee termination process by conducting colleague exit interviews, coordinating with IT and Mailroom for equipment retrieval, and coordinating final details with Payroll department
• Process employee requests, answer incoming questions, and provide requested information, such as employee verifications, requests for business cards, and various other administrative tasks via phone, fax, emails, or mail correspondence
• Assist recruiting with posting job requisitions, coordinating logistics of scheduling interviews, administering tests to candidates, attending career fairs, and new hire onboarding
• Assist with the collection of pre-employment documents and contracts, the obtaining of proper approvals on upfront loans, and the ordering of pre-clearance reports for registered representatives and background checks
• Connect with managers for matters requiring escalation related to onboarding, orientation, IT requisitions, and supply orders
• Verify I-9 documents, prepare and send welcome materials to all new hires, and assist with conducting new hire orientations and facility tours for all new hires
• Provide coverage for receptionist during breaks and vacations
• Perform other tasks and duties as required and assigned

• Bachelor's Degree from an accredited university
• 1 years HR administrative or Recruiting Coordinator experience preferred
• Familiarity with Federal and State employment laws
• Experience with HR Information Systems (HRIS) required, preferably in UltiPro
• Proficiency in Microsoft Office Suite required, including Word, Outlook, Excel, and PowerPoint
• Strong communication skills, both written and verbal
• Ability to work collaboratively within a close-knit team environment
• Excellent communication and presentation skills with demonstrated ability to communicate effectively across various levels and departments
• Highly organized and able to manage multiple projects and competing priorities without sacrificing accuracy or efficiency
• Highly effective problem solving and critical thinking skills
• Ability to prioritize, multi-task and meet tight deadlines in a fast-paced environment
• PHR or SHRM-CP preferred