Description

Summary:

The accounts payable (AP) department uses multiple systems to run the company finances by managing cash flow and paying vendors and suppliers. We are searching for a skilled financial specialist to join our AP team to help process, track, and record payments in an accurate, efficient, and timely manner. The AP specialist will have a daily, ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.

The Accounts Payable Specialist is also responsible for reviewing and reconciling monthly vendors’ statements to make sure invoices are processed, solve any issues regarding open balances in statements.

Job Responsibilities:

• Review and process vendor invoices and credit memos using Epicor P21 ERP System and third-party AP Automation DataServ, Certify Expense Report Program and AutoReimbursement.com
• Reconcile vendor statements, research, analyze, and correct discrepancies.
• Audit and process employees’ expense reports
• Respond to inquiries from internal and external customers regarding accounts payable transactions.
• Maintain accounts payable vendor master files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Perform weekly check runs, setup ACH and wire payments.
• Request W-9s and process year end 1099 reports
• Provide administrative support to ensure efficient departmental operations.

Qualifications

Education, Experience, and Skills

• Associated Degree or higher in Business Administration or Accounting or Finance
• Must have a minimum of 3 5 years working experience in a highly detail-oriented & fast paced environment, preferably in a wholesale distribution or manufacturing environment.
• Must have experience with 3-way matching purchase orders, receipts to invoices.
• Large ERP experience and AP Automation preferred.
• Strong analytical and problem-solving skills
• Understanding sales & use taxes
• General ledger knowledge
• Strong proficiency with MS Office, MS Excel, and Pivot Table
• Ability to maintain confidentiality of company, customers and suppliers’ information.
• Ability to stay consistently positive, people-oriented
• Multi-tasking skills
• Excellent collaboration and strong verbal and written communication skills.
• Strong work ethic and ability to work with deadlines.
• Other duties as assigned.

Physical Capabilities and Requirements:

• Majority of day spend sitting at the desk
• Lifting: less than 10 pounds

Physical Capabilities and Requirements:

• Majority of day spend sitting at the desk
• Lifting: less than 10 pounds