University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Job Profile Title

Job Description Summary

Job Description

The part-time Administrative Coordinator provides a high level of professional administrative coordination and support to the faculty, interns, residents, nurses, and staff within the Dermatology, Exotics, Medical Genetics, and Neurology services. This support includes supply orders (BEN), shipping, travel and reimbursement (Concur), and support of student clinical rotations and upkeep of the course pages (Canvas) and submitting grades (Course @ Penn). In addition, this role will support the supply room located in Ryan Room 2038, ensuring that everyday office supplies are available for all services in the hospital. This position must have the ability to work independently while functioning as part of a team, taking an active interest in the success of all projects, and staying engaged. Superior customer service skills and initiative are needed, with the ability to interact professionally with school/center faculty, residents, students, and vendors. This position works in conjunction with other Administrative Coordinators and supports staff within the CSAM/Ryan department. May be asked to provide backup support to other areas.

Qualifications

High School Diploma or equivalent and 5-7 years of experience or equivalent combination of education and experience is required. College degree is preferred but not required. 3-5 years of progressively responsible experience in office administration and support. Must possess excellent verbal and written communication skills; excellent interpersonal and organizational skills. Ability to work independently and as an integral team member. Must have strong customer service skills and the ability to work with people from diverse backgrounds. Must have excellent MS office skills.

The hours for this position preferably will be Monday to Friday for 4 hours per day 10 am – 2 pm. However, there can be some flexibility, if needed.

Job Location - City, State

Department / School

Pay Range

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

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