Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnetreg;-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jeffersonrsquo;s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold amp; Think Differently and Do the Right Thing

As an employer, Jeffersonmaintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

Minimum Education and Experience Requirements:

Education:

Bachelorrsquo;s Degree required
AND

Experience:

• At least 2 years administrative experience required, preferably in higher education setting.
• Experience with international education or travel strongly preferred.

Additional Information:

• Proficiency with Microsoft Word, Outlook, Excel, Teams, Zoom, and Box.
• Experience with TDS a plus

Job Summary

Assists Study Away director and Program Coordinator in supporting non-credit and clinical student travel program coordination, registration, and support. Administrative support for Study Away portal for individual travel registration and group non-credit programs, including requirement tracking and review, portal updates, and troubleshooting. In person reception support for Study Away on Center City Campus, serving as primary source of contact for students and initial point of contact for faculty and units planning student travel following Study Awayrsquo;s policies and procedures. Supports study away director and program coordinator with tasks related to campus communications, program requirement tracking, travel risk review, and travel alert monitoring. Assists Study Away Director and Program Coordinator with Study Away events, orientations, and assessment.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Supports management of non-credit and clinical student travel registration in the Study Away portal for individuals and groups
• Supports study away staff in updating and disseminating campus communications regarding programs, policies, and activities
• Tracks and updates application and enrollments processes for non-credit student travel
• Serves as a point of contact for students and faculty regarding travel requirements and global programs
• Supports director in monitoring and gathering information for travel risk review and alert monitoring
• Ordering Supplies and processing requisitions
• Updating and filing program information, student records, and financial documents
• Other various support functions as assigned by supervisors and Academic Affairs
• Assisting with Study Away sessions, orientations and events (virtual and in person)

Competencies (Knowledge, Skills, and Abilities Required):

• General knowledge of undergraduate and graduate education and policy, university office procedures, travel safety
• Demonstrated ability to communicate and work effectively across cultural differences with diverse groups of students, faculty, staff, and external program partners
• Strong organizational skills with the ability to manage multiple priorities, tasks, and deadlines.