Job Purpose : Supports field office operations by setting-up office; providing administrative support; maintaining equipment;

tracking budgets; maintaining customer relationships. Duties :

• Sets-up field office by renting space; establishing utilities, equipment, and services.
• Plans work by gathering and organizing requirements; setting priorities.

printing and distributing status reports; tracking, reviewing, and forwarding invoices.

• Maintains records by filing and updating information; completing data entry; backing-up systems.
• Maintains customer relationships by responding to requests; providing information; resolving problems.
• Produces documents and information by preparing letters; transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains budgets by tracking expenses; noting, investigating, and reporting variances;
• Maintains equipment by troubleshooting malfunctions; completing preventive maintenance requirements and schedules; calling for and expediting repairs; approving service invoices.
• Maintains administrative and technical knowledge by attending educational workshops; reviewing professions publications.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Skills / Qualifications : Office Experience - General, Supply Management, Word Processing , Scheduling, Decision Making, Problem Solving, Equipment Maintenance, Facilities Coordination, Delegation, Management Proficiency, Reporting Skills

Last updated : 2024-02-23