Texas Organ Sharing Alliance (TOSA), founded in 1975, is one of 57 federally-designated Organ Procurement Organizations (OPOs) in the United States. TOSA is committed to a mission of saving lives through the power of organ donation by providing organ donation and recovery services to Central and South Texans wishing to donate, and to those waiting for a life-saving organ transplant. Recognized as a Top Workplace in San Antonio since 2014. TOSA has staff members in Austin, San Antonio, and McAllen.

JOB SUMMARY: The Clinical Administrative Assistant will assist the Clinical Quality Services in all aspects of the donor/import organ information, CQI functions, and data submission. This position may require on occasion travel by company or personal vehicle, or commercial aircraft to accomplish the job responsibilities. The incumbent will have access to confidential material and must strictly adhere to the Texas Organ Sharing Alliance confidentiality policy.

WORK SCHEDULE: The Clinical Administrative Assistant is a full-time hourly position. Normal office hours are 8 a.m. to 5 p.m., Monday through Friday. The employee may occasionally have to work evenings or weekend, as needed.

ESSENTIAL FUNCTIONS AND DUTIES:

• Support of organizational mission and objectives.
• Takes minutes of the Interdepartmental Performance Improvement Team meetings, Administrator on Call meetings, Organ Placement Coordinator meeting and as requested.
• Prepares advance notices, agenda and information packets for meeting participants.
• Collaborates with various departments and functions in preparing special projects.
• Schedules, organizes and assists with various meetings.
• Maintains inventory of clinical supplies weekly and communicates par levels as needed.
• Assists in maintaining and organizing the clinical supply room.
• Updates and maintains import and donor information records as needed.
• Assists in the overall completion of donor/import information records as needed for the Chief Financial Officer.
• Performs duties such as data entry, data submission to regulatory agencies, maintenance functions, and updates in a timely manner.
• Maintains inventory of clinical scrubs and assists in ordering for staff.
• Collects, maintains, and distributes all call schedules for clinical department.
• Assists with new access for clinical staff to the Texas Donor Registry and Statline.
• Prepares donation information for Board and CQI meetings.
• Performs clinical quality audits as needed.
• Assists in preparation for regulatory audits.
• Recommends system and/or procedural changes as necessary.
• Attends mandatory meetings and/or trainings.
• Demonstrates an appropriate professional demeanor and contributes to the development of a positive working environment.
• Assists other administrative assistants in answering and transferring phone calls.
• Assists in other duties as needed.

• High School diploma and 2 years of Business College and/or clinical/administrative related education.
• Minimum of 2 years related clerical secretarial experience.
• Must know correct English language usage, grammar and punctuation; modern office methods; technical applications and procedures; business letter and report writing techniques.
• Must know advanced formatting of Microsoft Word, Excel and PowerPoint
• Must be able to carry out all assignments in a timely manner and takes the initiative to follow-up on problems and issues without request.
• Must understand proper use of common office equipment such as postage meters, computers, printers, facsimiles, transcribing machines and copier machines.
• Physical requirements include ability to lift at least 50 lbs.