Tallgrass was named one of the 2023 Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years.

Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued.

We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.

• Industry competitive pay
• Health insurance package options that include Flexible Spending & Health Savings Accounts
• Infertility Coverage
• Parental Leave
• 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%
• Wellness Programs and Mental Health Resources
• Employer-paid life insurance, short-term disability, and long-term disability coverage
• Critical Illness & Accident Insurance
• Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
• Identity theft protection
• Annual discretionary bonus
• Generous Tuition Reimbursement Program
• Company-paid holidays and floating holidays
• Company vehicle (if applicable)
• Employee discounts; vehicles, tires, cellular plans, and more
• Networking and employee engagement events
• Personal development to grow your career with us based on your strengths and interests

JOB RESPONSIBILITIES :

Primary purpose :

Responsible for corporate office reception, internal support services to all employees and direct support to facilities management team.

Perform various clerical, administrative and general office duties involving report writing, word processing, invoice coding and tracking, file and records management, budgetary tracking, and telephone support for the regional office.

Perform analysis of statements, invoices, and prepare spreadsheets and reports as requested.

Essential duties and responsibilities :

• Administer front office operations including management of multi-line switchboard, greet visitors, and receive incoming and outgoing deliveries.
• Processing invoices and accruals, and to assist with variance reporting.
• Conference room scheduling.
• Maintenance of security and parking permit database; distribution of facility access cards and parking permits.
• Preparation of monthly departmental reports including, but not limited to, visitor counts, data center security report, etc.
• Completion of facility work tickets, as assigned.
• Monitor security cameras.
• Primary responsibilities for facilities help desk calls.
• Back-up duties include all positions and responsibilities of facilities staff, including mail and copy center operations.
• General clerical and filing responsibilities.
• Perform all data entry required.
• General office responsibilities.
• Work in an accountable and responsible manner to perform the required and expected duties with minimal supervision.
• Work cooperatively and effectively with others and maintain confidentiality when appropriate.
• Deal with a wide variety of people with tact, courtesy and professionalism.
• Complete work in an organized and prioritized fashion.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
• Speak clearly, both in person and by telephone, using a high level of verbal and listening skills.
• Maintain a regular, punctual and dependable attendance with high level of performance.
• Occasional overtime may be required and is anticipated.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non-traditional hours as needed.
• Other daily, weekly, monthly or special project duties as identified and defined.
• Other duties as assigned.

JOB REQUIREMENTS :

Minimum requirements :

Education :

High School diploma or equivalent.

Experience / Specific Knowledge :

• Minimum one-year, recent multi-line switchboard / receptionist experience in a large corporate office environment; 2 years' experience is highly desirable.
• Intermediate proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint and Outlook.

Certifications, Licenses & Registrations :

Must possess and maintain a valid driver's license and a driving record satisfactory to the company and its insurers (for travel).

Competencies, Skills & Abilities :

• Intermediate proficiency with Microsoft applications (including but not limited to Word, Excel, Outlook, and PowerPoint, Adobe, Bluebeem) for the purpose of word processing, spreadsheets, and information retrieval.
• Must possess and regularly demonstrate excellent communication and customer service skills.
• Strong organizational and interpersonal skills; must be able to organize and prioritize daily work and maintain confidentiality.
• Must be able to operate a multi-line switchboard consistently and proficiently.
• Ability to write routine reports and correspondence.
• Ability to successfully perform the required and expected duties with little direct supervision.
• Must possess and always demonstrate a professional attitude and appearance, and a positive disposition.
• Ability to work with a team, take direction from supervisor(s), focus attention on details, follow work rules and adhere to established work schedules.
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.
• Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.

Physical Demands :

• Must be able to sit for prolonged periods of time.
• Must be able, in a safe manner, to lift / carry / move up to 25 pounds on an ongoing basis.
• Must be able, in a safe manner, to lift / carry / move up to 50 pounds on an occasional basis.

Working Conditions :

• May be required to carry a company-provided cell phone and be available to respond during working and non-working hours.
• The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.

Supervisory Responsibility :

None

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, & ABILITIES :

Above the minimum requirements; not required but advantageous in this position :

• Two years' recent work experience in a large corporate office environment is highly desirable.
• A general working knowledge of facilities-based operations is a plus.

Other responsibilities :

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

Tallgrass Energy Partners, LP is an equal opportunity employer. Qualified applicants are considered for positions without regard to race, color, religion, sex, national origin, age, citizenship status, marital status, medical condition, physical or mental disability or any other legally protected status. EOE / M / F / D / V

Last updated : 2024-04-23