As an Administrative Assistant at TalentSource you will provide vital support to the administrativefunctions within the shipyard environment.

Below are the keyresponsibilities and requirements for thisposition :

Responsibilities :

• Provide administrative support to shipyard managerssupervisors and team members including scheduling appointmentsmanaging calendars and coordinating meetings andconferences.
• Prepare and distributecorrespondence reports memos and other documents ensuring accuracyand adherence to company standards and formattingguidelines.
• Maintain and update electronic andpaper filing systems including organizing and archiving documentsrecords and data for easy retrieval and reference.
• Answer and screen phone calls greet visitors and respondto inquiries in a professional and courteous manner redirecting asappropriate to ensure timely resolution.
• Assist with procurement activities such as orderingoffice supplies equipment and materials and tracking inventorylevels to ensure availability and replenishment asneeded.
• Coordinate travel arrangements andaccommodations for shipyard personnel including booking flightshotels and transportation and preparing travel itineraries andexpense reports.
• Assist with employeeonboarding and orientation activities including preparing new hirepaperwork setting up workstations and facilitating trainingsessions.
• Assist with payroll processingtimekeeping and attendance tracking ensuring accuracy andcompliance with company policies and regulations.
• Assist with special projects and events such as companymeetings training sessions and employee appreciation activities byproviding logistical support and coordination as needed.
• Maintain confidentiality of sensitive information anddocuments such as personnel records financial data and proprietaryinformation in accordance with company policies andregulations.

Requirements :

• Previous experience as an administrative assistant oroffice clerk preferably in a shipyard or maritimeenvironment.
• Strong organizational and timemanagement skills with the ability to prioritize tasks managemultiple projects concurrently and meet deadlines in a fastpacedenvironment.
• Excellent communication andinterpersonal skills with the ability to interact professionallyand effectively with colleagues clients and vendors.
• Detailoriented and reliable with a high degree ofaccuracy in data entry document preparation and recordkeepingtasks.
• Ability to work independently withminimal supervision and as part of a team demonstrating initiativeflexibility and a positive attitude.
• Associatedegree or certificate in business administration office managementor a related field preferred but not required.
• Bilingual proficiency in English and Spanish is aplus.

If you are a motivated anddetailoriented individual with strong administrative skills weencourage you to apply for the Administrative Assistant position atTalent Source.

Join our team and play a vital role in supportingshipyard operations through efficient and effective administrativesupport.

Apply now and be part of our commitment to excellence inmaritime operations!

Remote Work :

Last updated : 2024-05-07