Position Description: SUMMARY OF POSITION
The Office Assistant is an important administrative role at the Twin Pines Management offices. This role is responsible for performing a wide range of clerical and administrative tasks to support daily operations. This role also provides administrative and filing support to the management office for all resident files located in two offices (1390 Pennsylvania avenue and 1279 Delmar Loop). Participate in all copying and distributing notices to residents. Assist with implementing new electronic file system and maintaining that system.
ESSENTIAL FUNCTIONS Basic administrative duties
Monitor office supply inventory
Maintain cleanliness of office
Ensure office equipment is properly maintained and serviced
Filing for 5,881 units property
Assist Recertification mail clerk with opening and inputting Recertification mail
Maintain resident file room at 1279 Delmar Loop office until files are electronically stored
Electronically save files assist implementing new electronic file system
Other duties deemed necessary in support of office operations
The above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not to be construed as an exhaustive statement of all the job functions
REQUIREMENTS & COMPETENCIES To be successful File/Administrative Clerk, an employee must maintain confidential information regarding the personal history of employee records. Should possess the following skills:
Ability to identify gaps and create improvements
Teamwork and Collaboration
Project Management
Excellent computer skills scanning/filing/sorting
EDUCATION / WORK REQUIREMENTS High School Diploma or equivalent
Superior communication skills
Strong organizational skills
Real Estate industry experience preferred but not required
LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, etc.
REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to use discretion and exhibit high level of confidentiality
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
$30,001 - $40,000