587 Office Assistant Jobs in New York, NY
thehuffgroup is Hiring an Office Assistant Near New York, NY
Who We Want: We want an Office Assistant who will perform general administrative duties
including clerical, receptionist, and project-based work. The position requires proficient knowledge of Microsoft Suite, have a good attention to detail, and performs duties in a positive, professional, and friendly manner.
Essential Duties:
- Answers phones and route calls accordingly and helps filter questions if possible
- Greets guests in a professional, friendly manner and notifies employees of guest arrival
- Proactively track projects/tasks to ensure work is completed on schedule
- Creates and delivers inter and intra departmental written and verbal communication to ensure that the coordination is successful
- Prepares and edits correspondence, communications, presentations, and other documents
- Pursues delegated tasks to completion
- Establishes, develops, maintains, and updates filing system for department or branch
- Retrieves information from files when needed
- Conducts research, collects, and analyzes data to prepare reports and documents
- Manages and maintains employees' schedules and appointments
- Arranges and coordinates meetings and events
- Monitors, screens, responds to, and distributes incoming communications
- Mails items and sorts mail for office employees
- Writes up service calls and job tickets
- Orders and tracks office supplies
- Processes paperwork and files under direction of branch employees
- Manages and executes the team Marketing Calendar
- Maintains and sends out monthly mailings
- Plans and executes events
- Creates and sends out videos to customers, vendors, and referral partners
- Exhibits extreme discretion in handling all business matters
- Participates in internal meetings and required trainings
- Maintains a professional image and demonstrates an understanding of and follows all Policies and Procedures
- Other duties as assigned
Qualifications:
- High School Diploma or GED equivalent required
- Minimum of 1 years of administration experience preferred
- Proficient PC skills to include Excel, Word, and Microsoft Outlook
- Excellent written and verbal communication skills
- Strong customer service skills to internal and external customers
- Ability to develop positive relationships
- Exceptional organization and time management skills
- Ability to manage multiple tasks and deadlines in a fast paced environment
- Must be able to implement written procedures
- Independent, self-starting, team player with a positive attitude
Job Summary
Full Time
$45k-55k (estimate)
04/26/2024
05/11/2024
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
02/01/2022: Altoona, PA
Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
12/11/2021: La Crosse, WI
More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
02/03/2022: Elkhart, IN
Office assistants handle organizational and clerical support tasks.
02/08/2022: Norwich, CT
Office assistants perform various tasks to ensure that the business runs organized and efficient.
12/09/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
01/05/2022: Charlotte, NC
Medical Office Assistant Programs Promote Confident Leadership Skills.
12/03/2021: Pascagoula, MS
Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
12/15/2021: Biloxi, MS
Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
12/03/2021: Riverside, CA
Obtain the recommended certifications.
02/16/2022: Amarillo, TX
Step 3: View the best colleges and universities for Office Assistant.
