Sparks Group has partnered with a woman owned small business! If you have an interest in joining a growing organization, TONS of opportunity to learn about ecommerce, AND a casual dress code.

If this interests you and you have 2-5 years of administrative experience please apply and call 301 926 7800 asap!

Responsibilities :

• Handles mail and incoming calls to the Company's office.
• Maintains Company administrative files and performs data entry as needed.
• Collects and transfers weekly payroll information to the Payroll Manager.
• Organizes and schedules appointments and meetings, including but not limited to conference calls, team meetings, video conference calls, and webinars.
• Prepares meeting materials as necessary, takes minutes if requested.
• Assists in preparation of reports, correspondence, and presentations.
• Helps to effectively manage, organize ever-changing priorities, using good judgment and self-discipline.
• Uses good business judgment to prioritize critical requests to the COO.
• Supports financial records, processes invoices and payment requests.
• Coordinates authorizations / signatures / payments.
• Supports COO with company budget process.
• Creates, updates, and manages documents and spreadsheets.
• Answers and directs phone calls.
• Provides general administrative support for the executives, operations leads, and marketing / sales teams.
• Ensures timely and regular attendance.
• Participates in special projects and / or other duties as needed.

Requirements :

• Must have a valid driver's license and access to a reliable vehicle.
• Excellent attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Strong service orientation, and an understanding of the importance of developing effective working relationships with all stakeholders including other personnel of all levels.
• Must be highly motivated, analytical, organized, and efficient.
• Excellent follow-through, attention to detail, and problem-solving skills.
• Proactive and able to communicate recommendations for improving processes and procedures.
• Calm demeanor; works well in a fast pace environment.
• Ability to work in a collegial team environment, as well as to take initiative and work independently.

Knowledge & Experience :

• 2-5 years' experience as an administrative assistant or similar experience in a fast-paced environment.
• Previous exposure to e-commerce or manufacturing a plus.
• High school diploma is required.
5 hours ago