This position is open only to current employees of the Department of Fire and Rescue Service.

Montgomery County Fire and Rescue Service (MCFRS) is recruiting for an Administrative Specialist I to join our team as our records custodian.

What You’ll Be Doing:

The role of the Administrative Specialist I within the Human Resources Division – Records Management section involves executing various responsibilities that are integral to maintaining efficient operations and ensuring compliance. This position also provides a variety of general administrative support.

Primarily, this position is tasked with managing a records database/record management system, that includes the security, accuracy, storage, accessibility, distribution, and retention of records that contain protected information. Additionally, the role encompasses the crucial responsibility of processing time sensitive subpoena requests, ensuring all legal documents are managed efficiently and in accordance with established procedures. This position also assists as needed in section administrative work.

Moreover, the Administrative Specialist I act as a frontline contact addressing public inquires related to the records and information managed by the department. This involves providing timely and accurate information to the public, processing payments for reports, and ensuring a high standard of customer service.

Furthermore, a pivotal aspect of this role is serving as the designated point of contact for Maryland Public Information Act (MPIA) requests, specifically concerning fire and EMS report requests. This involves managing and facilitating the retrieval and dissemination of information requested under the MPIA, ensuring compliance with legal and regulatory requirements while upholding confidentiality and privacy protocols.

Overall, this position demands a detail-oriented individual that is capable of managing records systems, handling legal requests, and effectively communicating with the public,law enforcement and other external entities, while adhering to legal and procedural guidelines.

Who are we seeking:

We are seeking candidates with the following skills:

• Experience working in a Human Resources and/or records management
• Experience working in a Human Resources and/or records management
• Proficient computer skills using Microsoft Word, Excel, Share Point, MS Teams etc
• Ability to evaluate information and systematically apply policies and procedures
• Ability to effectively communicate with internal and external customers, in a variety of formats
• Ability to plan, set priorities, organize and complete numerous work assignments
• Ability to maintain confidentiality and exercise discretion when handling sensitive information
• Ability to work independently and as part of a team

Additional information:

To ensure a workplace that is compliant with federal, state and county laws, the incumbent is responsible for completing mandatory trainings within the first three to six months of employment and additional training as required.

Selected candidates will be required to pass a pre-employment criminal background check and Medical History Review that includes a drug and alcohol screening.

For more information about Montgomery County’s comprehensive benefit offerings, please visit the MCG Career Total Rewards webpage and check out our competitive benefits!

The anticipated salary range in hiring for this position: $54,583- $86,103.

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Experience: One (1) year of professional administrative experience related to the needs of the department/agency to which the position is assigned.

Education: Graduation from an accredited college or university with a bachelor’s degree.

Substitutions:

Education for Experience: Additional education will substitute for the required experience on a year-for-year basis.

Experience for Education: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.