Headquartered in the United States, Pattern has a global portfolio of more than 30 power facilities and transmission assets, serving various customers that provide low-cost clean energy to millions of consumers.

Job Purpose

Key Accountabilities

• Organizing, preparing, and coordinating materials and logistics for key meetings, including agendas, presentations, and other items/deliverables from others. Coordinating the follow up and deliverables. Sending various communications to key stakeholders.
• Manage schedule/travel and all related logistics, including coordinating travel logistics for visiting stakeholders; coordinate all meeting-related materials; prepare/file expense reports
• Proactively manage the President’s schedule, serve as primary gatekeeper for all coordination. Ensure all internal and external schedules, commitments and deliverables managed, including external and other board, committee or industry/organizational commitments and activities.
• Serve as liaison between the President, and the PMO organization for critical executive projects/deliverables. Coordinate, help execute and maintain a broader organizational calendar of key deliverables/events, in conjunction with PMO and key leaders
• Coordinate, schedule and confirm travel arrangements (flights, hotels, transportation), ensure travelers supported have the necessary travel documents and create travel itineraries as necessary.
• Proactively schedule and maintain routine of internal meetings with direct reports, and other key stakeholders, including agendas and other deliverables
• Coordination of internal events, corporate functions, lunches, and dinners.
• Communicate and work with senior management via phone and email when traveling.
• Provide back-up to other Executive and Administrative Assistants as necessary.
• Other special projects as assigned.

Experience/Qualifications/Education Required

Educational Experience

• College degree and relevant (5 years)' experience supporting a C level executive

Required Work Experience

• Strong interpersonal communication skills. Ideal candidate is confident, sophisticated, well spoken and assertive.
• Must be able to handle highly confidential information discreetly.
• Detail oriented and highly organized to produce a quality work product in a timely manner.
• Ability to work well cross functionally
• Effective scheduling/meeting coordination skills. Must be able to multi-task and juggle multiple assignments with competing deadlines concurrently.
• Ability to quickly note and outline project requirements and carry out tasks related to the completion of a project.
• Flexibility in work responsibilities and hours. Must be able to change priorities constantly.
• Self-motivated; takes initiative and anticipates issues.
• Ability to handle the stress of functioning in a fast-paced organization, meeting deadlines, anticipating quickly changing needs and exercising judgement regarding a wide range of responsibilities including conflicting priorities/work overflow.
• Excellent proofreading skills.
• Ability to anticipate needs and prepare a course of action based on the needs of the Controller and other senior managers based on their prior behavior and stated expectations.
• Excellent memory and tracking skills.
• Exercise good judgement on day-to-day decisions.
• Intermediate to advance knowledge and experience with Microsoft Word, PowerPoint, Excel and Outlook, Adobe Acrobat. Familiarity with expense (such as Concur), travel and purchase order or requisition systems is desirable.
• Must be computer savvy and be familiar with how to do research using the Internet