The Senior Administrative Assistant supports the President and Chief of Staff by completing a high volume of tasks and projects. They will assist with handling an extensive log of the President’s calls and maintain complex filings and databases. They will keep the President and Chief of Staff abreast of information and deadlines requiring action and follow-up.

ESSENTIAL FUNCTIONS/TASKS:

• Maintain sponsorships and tables calendar, track RSVPs and seating charts etc. 
• Manage and track invitations sent to the President for his review 
• Manage the President’s events calendar
• Take meeting minutes and record follow up items 
• Maintain list of elected officials 
• Assist with foundation administrative duties (filing and data entry and tracking invoices)
• Organize to-do lists for COS
• Assist with managing the ticket program as needed
• Manage the President's subscriptions 
• Work with President to categorize contacts for HubSpot deployment 
• Manages uploading and categorizing the President’s contacts 
• Assist with event planning as needed
• Filing as needed
• Assist with the President’s travel preparations as needed
• Manage the President's receipts 
• Sort and distribute mail for the President 
• Transcribe correspondence for the President as needed
• Order and maintain office supplies for the President and support 
• Run errands as needed (lunches etc.)
• Draft and distribute meeting notices as needed
• Additional duties and projects as assigned.

Experience, training, skills required:

• A minimum of five years of C-Level executive administrative support experience 
• Excellent prioritization and organizational skills
• Excellent written and verbal communication skills
• Proficient computer skills including Microsoft Office
• Strong contact management skills 
• Previous travel coordination experience, private travel coordination preferred 
• Excellent time management skills under rapidly changing deadlines
• Ability to use discretion and confidentiality
• Strong listening skills and the ability to retain a large volume of information
• Ability to work independently as well as in a team environment
• Possesses a “can-do” attitude and the ability to thrive in high-pressure situations
• Available outside of normal business hours as needed

Education:

Bachelor’s Degree preferred but not required.

LICENSE OR CERTIFICATE REQUIRED:

Valid Driver’s License and registered automobile.

TRAVEL REQUIREMENTS:

Limited travel to local or out of state events may be required.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.