123 Executive Assistant Jobs in San Jose, CA
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Sanmina Corporation is Hiring an Executive Assistant Near San Jose, CA
Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market. Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Sanmina Corporation has facilities strategically located in key regions throughout the world.
Job Purpose
- Handling highly confidential and complex assignments requiring exposure to sensitive information and contacts;
- Managing projects and tasks on behalf of executive, communicating and delegating requests to executive's staff, screening and prioritizing business requests,
- Managing the executive’s business schedule by prioritizing appointments and meetings based on business needs,
- Managing and planning travel arrangements, domestic and international, managing plant travel for employees,
- Work with staff members on Renewal applications for Passports and Visa for international travel
- Manage expenses for Executives
- Assist others within the Division with expenses
- Approve expense submissions on behalf of Executives
- Manage credit card purchases within the HQ Office and reconcile online using the bank website
- Maintain/balance petty cash account
- Maintain manageable amount of office supplies, place new orders, distribute orders for PCB Division HQ
- Place new orders, distribute orders for PCB Division HQ per request of others within Group
- Schedule repairs of office equipment (copiers) and work with Corporate Purchasing
- Prepare purchase requests for signature and processing thru Purchasing Department and Online Service Request
- Review and schedule UL invoices for payment
- Maintain filing system for UL Invoice payments and Quotes
- Review and approve freight charges for PCB HQ
- Coordinate interoffice moves with Dept Managers and employees, arranging purchase of computer equipment, set up cubicle/office
- Redirecting inquiries and problems to staff members for response and resolution as necessary;
- Serve as liaison for business approvals for executive.
- Support management team.
- Manage executives’ calendar settings up appointments as needed.
- Bachelor’s Degree preferred.
- 5 years of experience in an administrative role supporting an executive, department or team; experience in corporate or office setting.
- Must possess advanced computer skills, proficient with Word, Excel, PowerPoint, products and other software tools.
- Experience in scheduling travel for domestic and international.
- Must be comfortable navigating the Internet.
- Project management skills are essential.
- Requires outstanding customer-service skills for fielding phone calls from outside counsel and internal executives.
- Ability to multi-task and work in a team environment, and adapt to constantly changing priorities.
- Ability to interface with all levels of management, customers, and employees.
- Successful candidate must have a positive attitude, as well as good communication and interpersonal skills.
- Must have good writing and proofreading skills; attention to detail required.
- Must be able to keep all work confidential.
Sanmina is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity
This is an ITAR facility and applicant must be a US Citizen or a lawful permanent resident.
Job Summary
Full Time
Durable Manufacturing
$90k-113k (estimate)
04/24/2023
04/26/2024
sanmina.com
SAN JOSE, CA
15,000 - 50,000
1980
Public
JURE SOLA
$5B - $10B
Durable Manufacturing
Related Companies
About Sanmina Corporation
Sanmina is an engineering company that provides product design, prototyping and test analytics services for medical, defense and aerospace industries.
The job skills required for Executive Assistant include Scheduling, PowerPoint, Attention to Detail, Customer Service, Project Management, Credit Card, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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