Date Posted : 04 / 29 / 2024

Hiring Organization : Rose International

Position Number : 463074

Job Title : Administrative Assistant

Job Location : Indianapolis, IN, USA, 46204

Work Model : Onsite

Shift : 8 : 00 AM - 4 : 30 PM (37.5 hours / week)

Employment Type : Temporary

Estimated Duration (In months) : 3

Min Hourly Rate ($) : 20.00

Max Hourly Rate ($) : 20.00

Must Have Skills / Attributes : Administrative, Data Entry, MS Office, Verbal Communication, Written Communication

Job Description

Only those lawfully authorized to work in the designated country associated with the position will be considered.

Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.

Required Skills :

• Previous multi-tasking administrative assistance experience with strong written communication skills and work as part of a team or independently.
• Previous customer service experience in a customer-facing role with strong verbal communication skills.
• Working knowledge of all MS Suite of Office 365 including data entry and the ability to learn additional software programs as needed.

Desired Skills :

• Previous experience working in an administrative / clerical role (FTE or contract) for State of IN.
• Associate degree or administrative assistant certification and / or equivalent work experience.

Education :

High School diploma or equivalent

Administrative Assistant Duties :

• PHONES Utilizing excellent customer service, answer main phone line via MS Teams in a courteous and patient manner and transfer to appropriate staff or department using contact listing.
• VOICEMAILS Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.

Watch lobby cameras for foot traffic or suspicious visitors.

CONTACT LISTINGS Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often.

A copy to be placed in Admin Asst MS Teams chat / files and distributed to all admins.

• PACKAGE DELIVERIES notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.
• COPY ROOMS maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.
• SCANNING scan old paper files into an online electronic software system.
• VALIDATE PARKING validate garage parking tickets when appropriate, via an online electronic software system.
• MAINTENANCE REQUESTS Submit maintenance requests via an online portal when maintenance requests to our area are submitted to the AA by staff.
• IDHS CONFERENCE ROOMS Maintain and update our conference room reservations via Outlook Calendar.

Possible future additional duties for a qualified applicant.

• EVENTS assist other administrative and agency staff with events as needed.
• CONFERENCE CENTER RESERVATIONS Ability to learn the conference center room reservation form and system.
• PROCUREMENT office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet.

Benefits :

For information and details on employment benefits offered with this position, please visit here. Should you have any questions / concerns, please contact our HR Department via our secure website.

California Pay Equity :

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Last updated : 2024-04-30