At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world.
Organization Overview:
At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism.
We are excited to be adding to our team of administrative assistants. Do you have experience with supporting different areas of a business? Bring your talents to our company and make an impact on how we reach our communities!
This position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. The position has a primary focus in one or more assigned business areas but must coordinate and operate cohesively with colleagues at various levels across all business units. This position requires collaboration with business unit colleagues, the administrative assistant community, internal/external business partners and/or vendors. We're looking for an exceptional teammate who is proactive, organized, detail-oriented with a strong sense of urgency to complete tasks.
This job description outlines the general nature and level of the work. It is not intended to be a comprehensive list of all responsibilities or skills associated with the position. We anticipate that future process improvements may alter the tasks and services that are provided by this role.
Meeting Coordination:

• Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to improve schedule coordination.
• Handle large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.

Travel and Expenses:

• Coordinate and arrange travel, including more complex travel (e.g., international, multi-city travel) for business partners including (but not limited to) air, hotel and rental car.
• Manage business partners' passport and visa for international travel.
• Process complex expense reports (i.e. multi-currency) including reconciliation of corporate and personal credit accounts used for business purposes in a prompt and accurate manner.

Additional Support/Expectations:

• Adapt to change quickly as the ASC Leadership Team rolls out guidance and tools for streamlining administrative work, and business partner alignments are adjusted.
• Provide direction and guidance to non-supported business partners, so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting, etc.).
• Attend various business meetings as needed to understand the business area and priorities.
• Attend ASC team meetings as assigned.
• Create and edit documents, spreadsheets and presentations.
• Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites.
• Assist with administrative tasks in pre-boarding and onboarding of new employees to the area as requested by the ASC manager and/or business partners.
• Identify innovative techniques to increase efficiency across the team.
• Serve as a backup for other administrative assistants in order to meet workload priorities or during absences from the office.
• Support additional administrative support or special projects as assigned by the Manager.

Basic Qualifications

• High School Diploma or GED
• 3 or more years of experience in a professional work environment or in administrative/office management/coordinator position.
• Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position

Additional Skills/Preferences

• Strong Interpersonal and organization skills
• Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.)
• Ability to work independently with a high level of self-management in a dynamic work environment
• Ability to adapt to change and process improvements
• Ability to prioritize and seek guidance when multiple and competing priorities arise
• Excellent written and verbal communication skills
• Ability to maintain confidential information
• Fluent in English
• Knowledge of SharePoint collaboration site maintenance
• Knowledge of Concur Travel and Expense Reporting

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively "Lilly") are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.
Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ Allies), Veterans Leadership Network, Women's Network, Working and Living with Disabilities. Learn more about all of our groups.
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