Job Title: Receptionist and Office AdministratorGeneral Responsibilities:Answer and direct all incoming calls.Welcome and assist clients upon arrival, providing beverages as needed.Monitor and manage incoming inquiries through platforms like Pardot in Salesforce.Handle incoming and outgoing packages and mail.Assist with metering and mailing out client statements on a monthly and quarterly basis.Coordinate and send out various mailingsSupport various client services teams with filing and organization tasks.Assist in organizing and facilitating client events, staff parties, and special meetings.Sales Team Support:Compile and prepare marketing kits.Fulfill individual requests for marketing materials for upcoming meetings.Ensure timely distribution of kits and promotional items to Financial Advisors.Keep track of inventory for kits and merchandise.Assist in ordering branded apparel like polos and fleeces.Maintain the organization of the marketing room.Acquire basic knowledge of the content and platforms of each marketing kit.Front Office Manager Duties:Coordinate office maintenance work orders, including cleaning, security requests, etc.Inform staff about any special building notifications from property management.Prepare and set up cubicles for new employees.Manage parking and security access for new employees.Handle parking validations for clients and staff.Ensure well-stocked kitchens with beverages, snacks, utensils, etc.Manage office supplies and equipment through various vendors.Maintain overall office organization and cleanliness.Conduct yearly deep cleaning of refrigerators and kitchen spaces.Assist in electronic recycling efforts on a yearly basis.