To perform the functions of scanning, faxing, mailing and providing clerical support as needed by the department. The Office Administrator assists the team in collecting data, scanning the data and assisting in mailing and faxing outreaches to physicians and members.

Essential Duties and Responsibilities include the following:

• Fax member lists, reports, requests to physician offices, vendors and contracted providers.
• Scan and upload records received from physician offices, vendors and contracted providers.
• Filing, faxing, copying and scanning of files.
• Assist in mailings sent to members and physicians.
• Interface with physicians, vendors, members, and internal staff telephonically or in person to obtain data.
• Interface with data support to receive needed member lists and provider demographics for the department’s outreaches.
• Assist in compiling packets for trainings and mailings.
• Ability to manage a heavy workload with frequent interruptions and changing priorities in a fast paced environment.
• Completes assignments within specified time lines.
• Prepares and maintains records and files that are organized, thorough and readily accessible.
• Assist in updating policies and procedures.
• When identifies a problem, informs supervisor in a timely manner so the problem can be corrected.
• Transmits ideas and information in a clear and concise manner.
• Communicate verbally and in writing through appropriate channels.
• Maintain confidentiality and follow HIPAA policies.
• Follow dress code.
• Use time clock appropriately.
• Participate in staff meetings.
• Notify supervisor in writing when requesting time off.
• Be courteous and promote professionalism.
• Be flexible and adaptable.
• Promote organizational goals.
• Know and follow safety standards.
• Know and follow Employee Handbook policies and procedures.
• All other duties as directed by management.

Education and / or Experience:

• High School diploma.
• Knowledge and experience with specific software such as Word, Excel, Access, etc.
• Able to work well in a team environment on special projects.
• Skill in working independently, but with supervision.

The pay range for this position at commencement of employment is expected to be between $22-24 per hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, licensure, skills, and experience.

The total compensation package for this position may also include other elements, including a sign-on bonus and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered.

Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

As one of the fastest growing Independent Physician Associations in Southern California, Regal Medical Group, Lakeside Community Healthcare & Affiliated Doctors of Orange County, offers a fast-paced, exciting, welcoming and supportive work environment. Opportunities abound, and enterprising, capable, focused people prosper with us. We promote teamwork, nurture learning, and encourage advancement for all of our employees. We want to see you excel, because we believe that your success is our success.

Full Time Position Benefits:

The success of any company depends on its employees. For us, employee satisfaction is crucial not only to the well-being of our organization, but also to the health and wellness of our members. As such, we are firmly dedicated to providing our employees the options and resources necessary for building security and maintaining a healthy balance between work and life.

Our dedication to our staff is evident in our comprehensive benefits package. We offer a very generous mixture of benefits, including many employer-paid options.

Health and Wellness:

• Employer-paid comprehensive medical, pharmacy, and dental for employees
• Vision insurance
• Zero co-payments for employed physician office visits
• Flexible Spending Account (FSA)
• Employer-Paid Life Insurance
• Employee Assistance Program (EAP)
• Behavioral Health Services

Savings and Retirement:

• 401k Retirement Savings Plan
• Income Protection Insurance

Other Benefits:

• Vacation Time
• Company celebrations
• Employee Assistance Program
• Employee Referral Bonus
• Tuition Reimbursement
• License Renewal CEU Cost Reimbursement Program
• Business-casual working environment
• Sick days
• Paid holidays
• Mileage

Employer will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the LA City Fair Chance Initiative for Hiring Ordinance.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person

Ability to Relocate:

• Northridge, CA: Relocate before starting work (Required)

Work Location: In person