Recovery Place is a substance abuse and behavioral health treatment facility providing group therapy, individual therapy, medication management and 12-step recovery programs. Currently, we are seeking an Administrative Assistant with a medical office background and transcription skills to provide administrative and clerical support for a busy outpatient facility. The Administrative Assistant will be responsible for entering patient information into the EMR system, transcribing physician notes, and compiling various reports for the Social Detox Manager. The ideal candidate will have advanced knowledge of MS Word, MS Excel, and MS Outlook, excellent verbal and written communication skills, and superb data entry skills. Compensation will be based on qualifications and experience.

RESPONSIBILITIES AND DUTIES

1. Performs Administrative Functions for Registered Nurse and Physicians

A. Answers telephone, forwards call to the appropriate staff member, and takes messages when needed.

B. Updates and prints daily census for Social Detox

C. Assists with scanning medical records and uploading into EMR

D. Copies and files as needed

E. Performs check-in function and escort clients to Physician’s office

2*. Performs Reporting and Data Entry Functions for all Physician billing for RP Community Services*

A. Transcribes Physician notes into the EMR within 1 business day

B. Assists billing department in obtaining authorizations and discharges for Social Detox clients

C. Assists the RN with monthly reports

D. Enters all supporting information for physician billing into EMR

E. Verifies Medicaid-eligible clients on a monthly basis and print supporting documentation for client charts

F. Submits timely and accurate information to the billing department

3. Interacts with Co-Workers, Visitors, Vendors, Clients, and Potential Clients (20%)

A. Assists Program Manager to meet the needs of the clients by conducting searches of client’s belongings, observing clients when they are on break, scheduling appointments with nurses and physicians

B. Maintains healthy, professional relationships with all co-workers, visitors, vendors, clients, and potential clients

C. Observes clients on weekdays when they are unable to attend treatment

D. Provides professional and friendly customer service when interacting with co-workers, visitors, vendors, and clients.

E. Disseminates basic, non-clinical information regarding the treatment program

F. Schedules appointments for potential clients

G. Collects monies for services upon presentation by client, when providing coverage at the front desk

H. Administers urine drug screens and breathalyzer test to clients when needed

Please be sure to complete the attached Excel assessment to be considered for this position.

Recovery Place is an Equal Opportunity Employer and is a Drug Free Workplace.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Healthcare setting:

• Clinic
• Outpatient

Schedule:

• Monday to Friday

Experience:

• Administrative Assistant: 3 years (Preferred)
• Medical Front Office: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)

Work Location: In person