Job Title: Executive Administrative Assistant

Location: Tampa, Fl

Clearance: TS/SCI

Quiet Professionals, LLC is seeking an Executive Administrative Assistant to join our team. This future opportunity is contingent upon award.

Duties and Responsibilities:

· Supports SOCS-CDAO primarily focused on coordinating, tracking and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities. Assists with Battle Rhythm meetings and events to include scheduling of conference rooms, VTC equipment, seating charts, and developing/providing copies of read aheads for said meetings. Provides administration and information management advice and guidance to personnel assigned to the CDAO.

· Manage the operational schedule of the Chief Digital and Artificial Intelligence Officer and maintain the long-range calendar. Provide full time administrative support; personnel to perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload; and providing advice and guidance on subjects related to administration and information management

· Handle telephone calls, messages, short-fused taskers, and daily details of Chief Digital and Artificial Intelligence Officer’s office calls, briefings, and official social 3 functions; develop, initiate, and execute administrative tasks and procedures concerning high interest items, flow of information, and staff action package processing.

· Research and resolve administrative issues and complaints; follow up to ensure complete and quality resolution; oversee and maintain the office calendar; and assist other staff officers in making appointments and arranging meetings.

· Planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups

· Making official travel arrangements in the Defense Travel System and assisting with travel voucher problems.

· Independently develop methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures. Perform quality assurance checks for all correspondence to ensure accuracy and compliance with USSOCOM standards, policies, and guidance.

· Use software to create, copy, edit, store, retrieve, and print forms, memos and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations.

· Use multiple office automation software applications to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases with spreadsheets.

· Develop, establish, update and maintain office procedures and records files; file and maintain copies of policies, plans and program information for the office; and control and disseminate classified and unclassified mail.

· Responsible for the receipt, control, logging, safekeeping, and other necessary actions to account for incoming and outgoing correspondence and files; and transmit and receive documents and messages electronically.

· Collect, collate and present metrics.

· Prepare documentation to initiate requests for additional resources including equipment, furniture, supplies, space and printing support.

· Independently identifies administrative and office management problems, issues, and/or administrative issues and recommends potential solutions. Provides administrative office procedures and protocols support that affect the orderly and efficient flow of work within the Command Digital and Artificial Intelligence Office.

· Develop and maintain a task tracking system to prioritize Chief Digital and Artificial Intelligence Officer key tasks and deliverables, coordinated with senior leaders; prepare and update status of tasks for reporting; and, resolve prioritization conflicts with other staff executive assistants and executive officers.

Requirements: 

· Minimum five years’ experience providing executive-level (J-Code Director, General Officer/Flag Officer) administrative support services to the Government.

· BA/BS Degree with a minimum of three years executive-level administrative support services experience may be substituted for the five years’ experience without a BA/BS degree.

· Multifunctional administrative professional skilled in data management. Executive level written and oral communications skills.

· Experience and strong skills in data management, computer and internet research, Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM.

· Active TS clearance required upon reporting with eligibility for SCI

Quiet Professionals, LLC, (QP) is an independently owned and operated CVE-Certified Service-Disabled Veteran Owned Small Business (SDVOSB) with headquarters located in Tampa, Florida. Our goal is to provide innovative and sustainable solutions that improve the operational effectiveness of our clients and partners. We have extensive knowledge and experience in a variety of areas involving Military Support, Intelligence, Information Technology and Security Operations. QP is committed to providing high quality services appropriate to the level of experience and expertise required in analyzing, planning, advising, and conducting operations on a global scale.

Fostering a diverse and inclusive culture is at the heart of what we do at Quiet Professionals, LLC. We want everyone to bring their true selves to work and be inspired to be innovative and results oriented. That is why we strive to always recruit, retain, and promote a diverse mix of people who can contribute to our culture rather than fit into it. We recognize that the work we do internally has a significant impact on the work we do externally, so we must constantly inspire great ideas and new paths forward from every member of our team in order to be successful. We can provide our clients with everything they require thanks to each person's superior skills and proven performance.

Job Type: Contract

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Application Question(s):

• Describe your experience with Data management, computer and internet research, Microsoft office suite, defense travel system, Microsoft SharePoint and Microsoft CRM.

Education:

• Bachelor's (Preferred)

Experience:

• executive administrative support service to the Government: 5 years (Preferred)

Security clearance:

• Top Secret (Required)

Ability to Relocate:

• Tampa, FL: Relocate before starting work (Required)

Work Location: In person