Reports to

VP of Finance

Date

JOB DESCRIPTION

Summary/Objective - Reporting to the VP of Finance, the Controller will be responsible for the day-to-day general ledger functions in a manufacturing environment. This position will lead AR/AP and a Junior Accountant to carry out reconciling balance sheet accounts and bank statements. Maintaining general ledger and preparing month-end close procedures.

Essential Functions

· Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.

• Hands on daily accounting tasks list below (not limited) if needed:
  • Produce all month end, quarter end and year end accounting reports.
  • Reconcile all balance sheet accounts and intercompany balances on a timely basis
  • Conduct vendor setup, customer setup, W-9’s, vendor address changes, tax reporting requirements (1099’s)
  • Prepare required tax fillings (Sales/Use tax, property tax…)
  • Prepare monthly actual to budget variance analysis
  • Participate in financial standards setting, forecast and budget process
  • Assist with preparing PBC documents required by the audit
  • Keep track of fixed assets, depreciation and amortization schedule and book the entries
  • Verify and book payroll entries
  • Assist with cost analysis and inventory management
• Develop internal control mechanisms throughout each department for the protection of company assets.
• Develop internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.
• Coordinate and direct the financial planning, budgeting, procurement, or investment activities of all or part of an organization.
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
• Prepare and/or direct employees in preparation of financial statements, business activity reports, financial position forecasts, annual budgets, accounting, billing, collections, payroll, or reports required by regulatory agencies.
• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.
• Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
• Advise management on short-term and long-term financial objectives, policies, and actions.
• Monitor financial activities and details, such as cash flow and reserve levels.
• Monitor and evaluate the performance of accounting and other financial staff, recommending and implementing personnel actions, such as promotions and dismissals.
• Receive, record, and authorize requests for disbursements in accordance with company policies and procedures.
• Delegate authority for the receipt, disbursement, banking, protection, and custody of funds, securities, and financial instruments.
• Conduct or coordinate audits of company accounts and financial transactions to ensure compliance with state and federal requirements and statutes.

Team Leadership

• Leverage strengths of the current finance team members, help to clarify roles, and responsibilities and develop and implement training programs to maximize and reach optimal individual and organizational goals.

• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

Must be a self-starter able to work independently, with minimal supervision.

Must understand priorities.

Must take ownership of his/her tasks

Must be familiar with cut-off procedures and period accounting requirements.

Must be detail oriented, thorough, and command excellent time management skills

Must have a thorough understanding in accounting within a manufacturing environment

Must be able to effectively communicate all levels of management.

Supervisory Responsibility

This position supervises accounting personnel.

Work Environment

While performing the duties of this job, the employee is frequently exposed to food scents, some food allergens.

Physical Demands

There are no physical demands out of the scope for a typical office environment.

Position Type/Expected Hours of Work

This is a full-time position. Hours and days of work are subject to normal operating office hours.

Travel

Not required.

Required Education and Experience

· Minimum of a BA; CPA and/or MBA preferred

· Experiences with Manufacturing company and cost accounting is preferred.

· 7-10 years of accounting and finance

· Experience gathering, evaluating, presenting, and reporting financial information to executive teams and external stakeholders needed.

· Personal qualities of integrity, credibility, and unwavering commitment to NPIC mission; a proactive, hands-on strategic thinker who will own, in partnership with the Controller, CFO, the responsibility for finance

· Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments

· Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; advanced knowledge of accounting, ERP and reporting software.

· Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting

· Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners.

· Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers

Preferred Education and Experience

10 key by touch

Processing via Computer familiarity.

Additional Eligibility Qualifications

Bi-lingual (Chinese) helpful but not required. Sage accounting system user is a plus

Work Authorization/Security Clearance

Must be authorized to work in the US.

AAP/EEO Statement

NPIC is dedicated to a policy of nondiscrimination in employment on any basis including race, color, sex, religion, national origin, marital status, disability, age, sexual orientation, gender identity, veteran’s status, genetic information or any other category protected by local, state, or federal law. 

We take affirmative action to assure that all employment decisions are based on individual merit, qualifications and capabilities as well as valid job requirements, and that equal employment opportunities are provided with regard to all personnel actions.