Pavement Coatings Co. an employee-owned company who is a leader in the Pavement Preservation industry, is seeking an experienced Administrative Assistant with a payroll background to join our team in our Sacramento branch.

Becoming a team member of PCC introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results. PCC is proud to be an equal opportunity workplace.

Position Overview

The Administrative Assistant’s responsibility will be supporting the day-to-day administrative functions within your department.

Primary Responsibilities

• Answers phones and greets visitors
• Schedules appointments and maintains calendars
• Schedules and coordinates staff and other meetings
• Assisting with submitting department timesheets to payroll department on a weekly basis
• Audits automated and manual timecards for payroll processing
• Collates and distributes mail
• Prepares communications, such as memos, emails, invoices, reports and other correspondence
• Writes and edits documents form letters to reports and instructional documents
• Creates/maintains filing system, both electronic and physical, if applicable
• Other duties as assigned

Qualifications

• Understanding of union/non-union and prevailing wage payroll
• Display a high level of organization and prioritization for tasks at hand
• Demonstrates flexibility to effectively deal with changing priorities and timelines through analytical problem solving
• Proven time management and follow-through skills with the ability to work on multiple tasks with tight deadlines
• Ability to work both independently and in a collaborative team-oriented environment
• Display superior written and oral communication skills and effective listening skills
• Maintain a tactful, mature and professional demeanor with well-developed interpersonal skills, including the ability to work with diverse personnel

Education and/or Experience 

• A minimum of 5 years’ administrative experience
• A minimum of 2 years payroll experience
• High School Diploma
• High Volume environment
• Intermediate experience with Microsoft software such as Word, and Excel

Why Join

• ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
• 401K Retirement Benefits are extended to all Non-union employees.
• Health, Dental, and Vision as well as other supplemental health insurance.
• PTO
• Holiday Pay
• Opportunities for career advancement
• On the job training provided to all employees
• Work for an industry leader in various disciplines and markets

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus