ADMINISTRATIVE ASSISTANT

We are seeking an Administrative Assistant to join the Premier Team! As a member of our team, you will perform various administrative and office support duties to ensure the efficiency and effectiveness of our workflow process. The ideal candidate is organized, detail oriented and has a positive attitude. We kindly ask that you provide a cover letter so that we may learn a little more about you.

RESPONSIBILITIES:

Provide administrative support to the Accounting Department.

• Send the Morning News to office staff daily including i95 revive updates.
• Greet visitors and answer phones in a pleasant, courteous, and professional manner.
• Responsible for ordering all office supplies, including but not limited to, printer ink, copy paper, filing folders, etc.
• Draft estimates when clients call requesting a quote or any work to be performed. Then hand over the estimates to the Estimators to complete Estimate. This includes getting the lift quotes for the estimate and coordinating with Operations until the Estimate is completed and ready for proposal.
• Draft all proposals after receipt of a final estimate form. Submit the Proposals to the clients/prospective clients, copying all management as well as AP Coordinator. Follow up on a weekly basis to confirm all clients/prospective clients have received their proposals. Upon receipt of Signed Contract, file in the Contracts folder and verify the AP Coordinator has received the New Contract to add the contract to the book of business, schedule the work and create all necessary work orders.
• Provide Customers with Certificates of Insurance for Scheduled Work and New Contracts
• Review, gather and submit all Contract Requirements for signature. This includes the COI requirements, and any contract specific analytics or reporting tools required to execute the RFP for submittal. This includes reading, understanding, and translating all necessary contract language.
• Update the Book of Business with Awarded Business along with Existing Business.
• Track all proposal estimate progress in the Customer Relations Management system to facilitate Contract Renewals and the ability produce reporting tools for awarded and unawarded business.

Required Education & Experience:

At least three (3) years of directly related administrative experience.

QUALIFICATIONS:

• Three years relevant administrative experience.
• Working knowledge including Microsoft Word, Excel, PowerPoint
• Strong organizational skills with the ability to prioritize tasks effectively
• Must have excellent mathematics and communication skills
• Must be able to work independently and in a team environment
• Must be committed to providing quality services to employees and clients

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Philadelphia, PA 19134 (Required)

Work Location: In person