Responsibilities

• Payroll and Timekeeping
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Process and issue employee paychecks and statements of earnings and deductions.
  • Compute wages and deductions, and enter data into computers.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Keep track of leave time, such as vacation, personal, and sick leave, for employees.
  • Conduct verifications of employment.
  • Balance cash and payroll accounts.
  • Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
  • Train employees on organizations' timekeeping systems.
• Order and Procurement
  • Verify customer and order information for correctness, checking it against previously obtained information as necessary.
  • Prepare invoices, shipping documents, and contracts.
  • Review orders for completeness according to reporting procedures and forward incomplete orders for further processing.
  • Inform customers by mail or telephone of order information, such as unit prices, shipping dates, and any anticipated delays.
  • Confer with production, sales, shipping, warehouse, or common carrier personnel to expedite or trace shipments.
  • Check inventory records to determine availability of requested merchandise.
  • Adjust inventory records to reflect product movement.
  • Recommend type of packing or labeling needed on order.
• Billing
  • Verify accuracy of billing data and revise any errors.
  • Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
  • Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.
  • Answer inquiries regarding rates, routing, or procedures.
  • Compile reports of cost factors, such as labor, production, storage, and equipment.
  • Create billing documents, shipping labels, credit memorandums, or credit forms.
• Bookkeeping/Finance
  • Review financial statements, sales or activity reports, or other performance data to measure productivity or goal achievement or to identify areas needing cost reduction or program improvement.
  • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
  • Receive, record, and bank cash, checks, and vouchers.
  • Reconcile or note and report discrepancies found in records.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Match order forms with invoices, and record the necessary information.
  • Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
• Service Dispatcher (secondary)
  • Cover Dispatcher's duties, including answering phones, triaging tickets, and coordinating resources.

• Controller (future growth area)
  • Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
  • Develop internal control policies, guidelines, and procedures for activities, such as budget administration, cash and credit management, and accounting.
  • Advise management on short-term and long-term financial objectives, policies, and actions.
  • Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
  • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.
  • Handle all aspects of employee insurance, benefits, and casualty programs, including monitoring changes in health insurance regulations and creating budgets for benefits and worker's compensation.
  • Prepare and file annual tax returns or prepare financial information so that outside accountants can complete tax returns.

Immediate full-time benefits

- Annual two weeks paid time off (accrued daily) and increases over time.

- Seven paid holidays a year.

- Access to snack & drink bar in the office.

- Free lunch and beer fridge after-hour access on Fridays in the office.

- Matching Safe Harbor 401k after one year of employment

- Bonus system based on targets and peer micro-bonuses

Full-Time benefits after 30 days

- Health Insurance, 90% of employee cost covered $100/m contributed toward HSA.

- Dental Insurance, 75% of employee cost covered.

- Short-term and long-term disability covered.

- $10k of life insurance covered.

- Monthly cell phone reimbursement.

- Annual overnight company trip covering hotel, dinner, and fun event(s).