Responsibilities
1. Operations Management: Overee school calendar, events, communication to staff and parents,
scheduling tours, support master schedule, coordinate with the HUB for social services,
resources, scheduling substitute teachers, transportation
2. Attendance Tracking: Monitor student attendance, record absences, and communicate with
parents regarding attendance matters. Collaborate with teachers to ensure accurate attendance
records.
3. Budget Management: Order, organize, and manage office supplies. Coordinate with vendors
and ensure timely delivery of materials necessary for daily school operations, M&O items, food,
field trips, etc.
4. Emergency Management: Have a good understanding of the safety management and use the
plan in case of an emergency. Mitigate parent communication in crisis situations. Assist with
emergency evacuation and communicate with first responders.
5. Administrative Support: Provide general administrative support for the school as needed. Assist
with special projects and initiatives.
6. Perform other related duties as assigned.
Skills
Oral Communication Skills
Written Communication Skills
Customer Relations
Customer Service
Telephone Etiquette
Organization
Project Management
Professionalism
Time Management
Computer Literacy
Keyboard Skills
Reading Skill
Education/Training
Degree: High School Diploma, or an equivalent combination of education and experience sufficient to
successfully perform the essential duties of the job such as those listed above. You are required to
obtain a Level 1 Fingerprint Clearance Card.
Experience
At least 2 years of experience in administrative roles within an educational setting is preferred. Or any
equivalent combination of training and experience which provides the required knowledge; skills and
abilities.
List of Physical Requirements
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this job, the
employee is regularly required to talk or hear. The employee frequently in an 8-hour shift is required to sit;
stand; walk; kneel; crouch; stoop; balance; climb; use repetitive motions; lift up to 25 lbs; reach with
hands and arms; use hands to finger; handle or feel and look at a computer or hand-held screen for long
periods of time.
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work
performed by employees within this classification. It is not designed to contain or be interpreted as a
comprehensive inventory of all duties, responsibilities, and qualifications required of employees to
perform this job. Occasional evening and weekend work may be required as job duties demand. Please
see your immediate supervisor with any questions you may have.
Basic Function
The Office Administrator at Grad Solutions’ Lumos school is responsible for providing efficient and
effective administrative support to ensure the smooth operation of the school office. This position plays a
crucial role in maintaining accurate records, facilitating communication, and supporting various
administrative tasks. The Office Administrator will have excellent organizational skills, attention to detail,
and the ability to multitask in a fast-paced educational environment.
The Key Performance Indicator (KPI) that measures the Office Manager’s efficacy and successfulness is
completion of attendance weekly. Success in this position is measured by attendance being completed
each week for 100% of the students.
Thank you for interest in Graduation Solutions. You can read more about us and our company by clicking this link to our website and social media accounts: https://linktr.ee/gradsolutions