Office of the Attorney General
Job Announcement

DIVISION: Executive Administration

POSTING NUMBER: 22-1084

JOB TITLE: Executive Assistant II WORKING TITLE: Executive Assistant

MONTHLY SALARY: $5,000.00

POSTING DATE: August 23, 2022 DURATION: Until Filled

LOCATION: 209 W. 14th St., Austin, TX 78701

GENERAL DESCRIPTION
Performs advanced (senior-level) professional assistance work for the First Assistant Attorney General. Work involves overseeing high-level administrative operations, as well as establishing goals and objectives; developing guidelines, procedures, rules, and regulations; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluating division activities. May assign and/or supervise the work of others. This position requires excellent judgment and decision-making and the use of initiative and independent judgment. All OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

ESSENTIAL JOB FUNCTIONS
Plans, directs, coordinates, and monitors administrative activities of the division, including serving as the division’s executive administration liaison, procurement liaison, human resources liaison, and public information coordinator liaison; coordinates/maintains division’s official records in compliance with the agency’s Records Retention Schedule and records management requirements; initiates personnel action documentation; performs budget-related activities under close supervision of division management, including assisting in performance of simple-to- routine budget tasks; tracks and reports the division’s leave using the agency’s electronic leave system; prepares travel vouchers and documentation related to work-related travel; oversees inventory, office space, and telecommunication needs for division; attends office manager meetings and training; prepares, submits, and enters legal billing reports in accordance with Division legal billing monthly reporting requirements; prepares special division reports/updates, including budget reports weekly reports. Protecting Texans Report, Settlement
Report/Tracking; coordinates orientation for all new division employees; coordinates offboarding of departing employees
Assists the First Assistant Attorney General with administrative duties, such as preparing regular and special administrative reports and communications; maintaining calendars; scheduling meetings and appointments; drafting letters, memos, agendas, and other communications; preparing attending and documenting meetings; creating spreadsheets and complex data analysis; assisting with procurement requests; assisting with inventory, office space, and telecommunication needs for Executive Administration; coordinating and maintaining official records in compliance with the agency’s Records Retention Schedule and records management requirements; preparing travel vouchers and documentation related to work-related travel and responding to telephone calls and inquiries
Assists with duties that include: preparing, proofreading, and editing legal and administrative documents; arranging interviews; checking citations, quotations, footnotes, and references for accuracy; maintaining record-keeping and filing systems
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity

MINIMUM QUALIFICATIONS
Education: Graduation from high school or equivalent
Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: legal assistant, office manager, executive assistant
Experience: 4 years of full-time experience working in the following (or closely related) fields: legal assistant, office manager, executive assistant, administrative assistant
Knowledge of Microsoft Word, Outlook, Excel
Superior customer service and listening skills
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Skill and ability to maintain proper, courteous, and helpful telephone etiquette
Skill and ability to maintain excellent punctuality and attendance
Skill and ability to tolerate stress
Skill and ability to be honest, reliable, trustworthy, respectful, and professional at all times
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to be impeccably dressed in business attire and work in a public location
Ability to portray agency and Executive Administration in a very positive manner
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to lift and relocate 30 lbs.
Ability to travel (including overnight travel) up to 5%

PREFERRED QUALIFICATIONS
Education: Bachelor's degree from an accredited college or university
Experience: 6 years of full-time experience working in the following (or closely related) fields: legal assistant, office manager, executive assistant, administrative assistant
Friendly, pleasant, self-motivated, organized personality with a dedication to teamwork

TRAVEL

5%

TO APPLY
To apply for a job with the OAG, submit a completed State of Texas job application through the OAG Job Postings Page. In addition, electronic applications can be submitted through either
CAPPS Recruit or Work in Texas. A State of Texas application must be completed to be considered, and paper applications are not accepted. For further instructions on how to apply through the OAG Job Postings Page, see our How to Apply page. Your application for this position may subject you to a criminal background check pursuant to the Texas Government
Code. Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf.

THE OAG IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $5,000.00 per month

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Austin, TX 78701: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location