368 Executive Assistant Jobs in Austin, TX
NVA is Hiring a Remote Executive Assistant
Job Description
TITLE: EXECUTIVE ASSISTANT for NVA – General Practice
LOCATION: Hybrid role based in Austin, Texas
ABOUT
Based in Austin, Texas, National Veterinary Associates (“NVA”) is the largest private owner of unbranded freestanding veterinary hospitals in North America, with over 1,300 general practice veterinary hospitals and pet resort locations in the United States and Canada. NVA is owned by private equity firm JAB, whose other brands include Krispy Kreme, Panera, Keurig, Dr. Pepper, and Caribou.
NVA has grown rapidly over its history and continues to execute its growth plans via a combination of acquisition, de novo and same-store initiatives. NVA competes in a $30 billion industry that has grown faster than GDP over 20 years with few exceptions. Advancing medical sophistication and technology combined with the evolving human-animal bond is driving greater spend per pet and veterinarians will look to partner with companies that have the capital, expertise and management talent as the industry evolve.
NVA General Practice, is a community of over 850 general practice veterinary hospitals across North America driven by the spirit of collaboration and focused on empowering the advancement of veterinary medicine at the local hospital level. NVA is the trusted partner of hospital teams who are looking for more—more resources to advance their medicine a greater sense of belonging, and increased opportunities to care for their patients, clients, and people.
POSITION
Executive Assistant supporting our General Practice leadership team. This role is essential and highly visible as you will spend time collaborating with individuals across the company. Must be a team player with an enthusiastic attitude and a strong service orientation. Professional, self-motivated, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
Principal Responsibilities:
- Acts as point of contact between the executive and internal/external clients in a professional manner
- Manage complex calendars, scheduling and heavy email workloads of support teams and projects across multiple locations
- Schedule candidates for executive and leadership positions; this duty has a very critical timing factor. Hosts candidates through the interview process, ensuring a positive interview experience.
- Prepare internal and external documents and presentations (including researching, when appropriate) using templates and brand guidelines in MS Word, PowerPoint, and other tools
- Prepare drafts of internal communication to employees
- Process expense reimbursements and select vendor invoices
- Organize meetings on and offsite (including hotel rooms, conference rooms, AV equip, catering, set-up and post meeting cleaning across the Support Center);
- Help broader administrative team with company events
- Handles complex and frequently changing, travel arrangements
Skills & Qualifications
- Microsoft Suite of products (cloud-based Office365): Outlook, Word, Excel and PowerPoint; as well as the ability to learn new technologies and applications
- Virtual work tools such as Zoom
- Service orientation
- Ability to gain a thorough understanding of client needs, repeatedly delivers on commitments and is aware of broader perspectives to make suggestions
- Ability to identify problems and opportunities and shows good judgement when to make decisions in the handling of issues based on established guidelines or when to seek assistance; including those that involve sensitive and confidential information
o Sound judgment
- Demonstrates resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations to adapt and adjust coverage as needed
- Ability to be proactive, self-motivated and anticipate needs
- Positive and professional communicator
- Ability to connect with staff (at all levels) to build credibility, trust and respect while working to accomplish goals
- Ability to handle office communication efficiently and effectively to a variety of different audiences with strong verbal, written and interpersonal skills
o Goal orientation
- Ability to complete a task ensuring information is complete and accurate; following up with others to ensure that commitments have been fulfilled and detailed records are kept; seeks out information to maintain or even streamline processes
- Strong attention to detail and time management
- Exceptional planning, organization and time management skills; able to set priorities, manage details and accurately follow through to meet all deadlines
- Ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast-paced environment
Education and Experience:
- High School education or equivalent required; BA degree desirable
- Requires 5-7 years’ experience in the related area
NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.
This Job
Location:
Job Summary
Full Time
$84k-108k (estimate)
05/12/2024
07/10/2024
nva.com
AGOURA HILLS, CA
1,000 - 3,000
1996
Private
GREG HARTMANN
$500M - $1B
Related Companies
About NVA
NVA owns and operates a chain of veterinary hospitals that provides medical and surgical services for dogs and cats.
The job skills required for Executive Assistant include Scheduling, Presentation, Planning, Leadership, PowerPoint, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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