Job Title : Administrative Assistant

Location : Cambridge, MA 02138

Duration : 3 Months

Schedule : 35 hours / week

Description :

They will support the IR team in managing data collection, copy editing reports, and working with the team to implement the design and creation of slide decks that effectively display data and results.

Responsibilities :

• Managing data collection
• Input surveys into Qualtrics for the IR team
• Monitor data collection in Qualtrics and close surveys
• Generate reports out of Qualtrics
• Send out focus groups participant invites and manage Zoom scheduling
• Oversee the reimbursement of survey / focus participants
• Work with transcription service to process audio files

Administrative duties

• Schedule meetings
• Maintain comprehensive and accurate project documentation
• Engage with external stakeholders to provide updates and address inquiries
• Assist in other administrative tasks as needed

Copy editing, graphic design and deck preparation

• Work with IR staff to review written content to ensure clarity, accuracy, and adherence to style guidelines. Check grammar, spelling, punctuation, and syntax, as well as verify consistency in language and formatting
• Help to enhance the visual appeal of documents
• Help to create charts, tables and visual displays for reports and slide decks
• Organize the data in a structured format suitable for the chosen chart type. This may involve sorting and arranging data in rows and columns or grouping data points as needed.
• Use software or tools like Microsoft Excel and data visualization tools
• Pay attention to design elements, such as color, labels, and titles, to enhance the visual appeal and clarity of the chart.

Ensure that the chart is easy to understand and aligns with the intended message.

• Review charts for accuracy and clarity. Make any necessary edits to improve the overall quality and precision of the visual representation.

Last updated : 2024-02-23