Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries ("Newmark"), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ending December 31, 2023, Newmark generated revenues of approximately $2.5 billion. Newmark's company-owned offices, together with its business partners, operated from approximately 170 offices with 7,400 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

JOB DESCRIPTION:

Under limited supervision, provides a wide variety of moderately complex administrative services, including but not limited to, secretarial, data collection, and report-writing tasks specific to the group or individual to which assigned.

We're seeking a motivated and organized Administrative Assistant to join our dynamic Downtown Leasing team. In this role, you'll provide a wide range of essential support tasks, contributing directly to the success of our leasing efforts.

ESSENTIAL DUTIES:

• Prepares memoranda, letters, emails, proposals, charts, tables, and other documents using various software packages. Provides support through copying, faxing, and mailing as requested by assigned staff
• Coordinate with assigned staff or department; creating moderately complex correspondence, spreadsheets and visual presentations for projects.
• Answers telephones, providing caller with general information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail
• Compiles moderately complex documents and information for necessary reports, informational packages and/or presentation materials.
• May maintain calendar of appointments for assigned staff or department. Schedules and organizes meetings, conference calls and appointments. Prepares items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, food orders, attendance confirmations, and interacting with attendees to address questions or issues on event
• Coordinates travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develops travel itineraries to correspond with current schedules.
• If applicable, provides rotating reception relief during lunch hour, morning, and afternoon breaks. May also include coverage for short-term absences of staff due to illness or vacation
• Maintaining Costar listings
• Performing administrative duties and preparing communication as needed

Qualifications for Internal Candidates

SKILLS, EDUCATION AND EXPERIENCE:

• High school diploma or General Education Degree (GED)
• Minimum of 2 - 4 years of previous related work experience
• Proficient in Microsoft Word, PowerPoint, Excel, and Outlook software
• Good proofreading and editing skills; Effective verbal and written communication skills
• Ability to maintain discretion regarding personnel and industry-related matters
• Excellent interpersonal skills
• Must be detail oriented to ensure accurate deliverables, and able to take initiative to meet deadlines
• May perform other duties as assigned

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.