Position Titlte : Office Administrator (Req # : 1212)

Location : Portland, OR

Application Instructions :

At O’Brien, we are dedicated to redefining the way we build.

Be part of a team merging ideas, technologies, and actions to help some of the best places in the Pacific Northwest move forward.

We are a diverse group of craftspeople, makers, graphic artists, architects, accountants, business developers and marketers who thrive on collaboration.

Our team is intentionally diverse and integrated. Our culture is energetic, innovative, and inclusive - you can comfortably bring your whole self to work with people you trust.

Our communities deserve higher performing buildings. And we have created a company around rethinking what we design and how we build it.

So, we dive deep to understand each community’s specific challenges and to help to shape its opportunities in a rapidly changing world.

This unconventional approach is helping our clients and their communities become more resilient and optimistic as our projects come to life.

Please click Apply to start entering in your information and begin your application process with O’Brien.

We request that all applicants attach an updated resume.

Position Description :

As Office Administrator, you are responsible for the day-to-day basic activities of the NW 21st Portland office. This location hosts our Portland based Construction team, our Architectural / Design team and our general operations such as Accounting and Marketing.

Main Role & Responsibilities :

• Greet clients, guests, trade partners, delivery persons and employees
• Answers s and redirect messages by , text / DM and email
• Assist with meeting organization and coordination
• Order and restock supplies
• Check mailboxes; scan / sort / file / distribute
• Provide remote office support for our other locations in Dundee, Cannon Beach, Newport, and Bend.
• Tidy & direct cleaning crew duties. Maintain culture of fun seasonal themed décor.
• Lite general data entry support including our CRM
• Field and redirect general questions from employees

Success in this Role :

• Pleasant, outgoing, and agile with a grown mindset
• Detail oriented professional with excellent communication skills
• Ability to self-manage workload and meet deadlines
• Mastery in efficiency and creative in solving problems
• Love for working in a diverse environment and curious to learn from others
• Ability to learn new software programs
• Familiarity in best practices in an office environment

Job Category : Administrative

Position Requirements :

• 1-2 years experience in administration
• Knowledge of MS Office suite, Adobe, Sharepoint, Cosential or similar CRM
• Must report in person Monday-Friday to NW Portland office location to perform duties
• Driver’s license required for company errands
• Strong ability to remain calm while balancing multiple tasks
• Able to lift up to 25 pounds
• Entry level Accounting or Marketing experience a plus

PERKS!

• 401(k) with company match
• Company Paid Health, Dental & Vision insurance
• Company Paid Life insurance
• Company Paid Long Term Disability
• Employee Assistance Program
• Company Paid Holidays
• Paid time off
• Professional development assistance
• Profit Sharing
• Family building benefits
• Paid Tool Allowance
• Employee discounts
• Fun events

EOE :

O'Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

O’Brien is an equal opportunity employer. Inquiries will be handled confidentially.

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Last updated : 2024-04-23