Role : Law Firm Office Administrator

Location : Portland, Oregon fully in-office

Salary : $110,000-$140,000

Hours : Monday through Friday, 8 : 30 am 5 : 00 pm

LHH is seeking an experienced Office Administrator to lead our client’s Portland office. This role encompasses both people management and operational responsibilities.

Primary Responsibilities :

• Supervise local support services staff, including Front Office Coordinator, Hospitality, and Office Services.
• Manage hiring, onboarding, evaluation, and professional development of non-paralegal staff.
• Provide coaching, evaluations, and disciplinary action as needed.
• Advocate for staff with attorneys when necessary.

Legal Support Oversight :

• Provide supervision for legal practice assistants, project managers, paralegals, and other paraprofessionals.
• Support hiring efforts and assist in staffing assignments.
• Oversee evaluation processes and deliver feedback.
• Collaborate with Practice Group Leaders on staffing needs.

Attorney Support :

• Assist with attorney hiring and departures.
• Ensure adequate staffing for attorney workflow.
• Maintain communication with Practice Group Leaders for feedback and hiring needs.

General Duties :

• Coordinate temporary hires and manage payroll submissions.
• Review PTO balances and coordinate leave of absence.
• Organize staff meetings and ensure staff are informed on legal best practices.
• Ensure compliance with office policies and employment laws.

Additional Responsibilities :

• Plan and coordinate various employee events to boost engagement.
• Manage vendor relationships and office facilities.
• Assist with budget, payroll, benefits, and policy implementation.
• Participate in firm and local committees as required.
• Oversee projects assigned by the Chief People Officer.
• Provide support to other Office Administrators as needed.

Requirements :

• Mid-Large law firm experience
• 5 years of supervisory experience in a professional services environment (most ideally a law firm)
• Experience with 15 direct reports in a previous role
• Experience managing professional Legal staff
• Willingness to be on-site 5 days a week

Education :

• Bachelor’s degree preferred.
• SHRM certification or other HR-related certification is preferred.

Benefits :

• Medical, dental, and vision insurance
• 401(k) retirement plan, match, and profit-sharing
• Commuter allowance
• Paid time off plus paid holidays throughout the calendar year
• Disability and life insurance
• Parental leave
• Community service leave
• Annual discretionary bonus

Last updated : 2024-04-29