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Position : Office Coordinator

Department : Hydro Flask

Work Location : Bend, OR 100% Onsite

What you will be doing :

The purpose of the position is to assist the Sr. Facilities Manager with leading office operations, focusing on organization and support of the brand.

The Office Coordinator coordinates the ordering of product and organization of the stockroom and planogram rooms. They will also help develop new processes and efficiencies, supporting day-to-day operations.

This person will also assist other departments with special projects as needed (ie.

Routinely follow up to ensure the kitchen, test kitchen, mailroom, storage spaces, and conference rooms are orderly and stocked throughout each day

Coordinate packages through the mailroom including incoming and outgoing

Order office supplies (including food, as needed)

Assist with event setup and breakdown as needed (including meeting / townhalls / sample sale))

Communicate to team any necessary information related to office operations

Order products as needed to maintain appropriate supply in-house

Assist team with gathering and shipping of samples

Coordinate with sales and marketing teams on product needed for all mass mailings

Maintain presence at the reception desk greeting and assisting all visitors and employees

Receive all calls and communication to the office, assisting and forwarding as needed

Communicate daily office email to the staff which will include current events, birthdays, office closures, and any pertinent information for the team.

Coordinate with team on content needed for weekly and monthly newsletters

Receive ad hoc projects as needed while maintaining presence at the front desk

Ensure office kitchen is clean and camera ready

Dishes are clean and stocked

Tables are clear and clutter free

Restrooms are maintained and stocked throughout the day

Identify maintenance needs throughout facility and coordinate repairs

Minimum Qualifications :

High school diploma or general equivalency diploma

2 years experience supporting office operations

Excellent communication skills, written and verbal

Proficiency in Microsoft suite, Smartsheet a plus

Authorized to work in the United States on a full-time basis

Preferred Qualifications :

Proficiency in Smartsheet

Benefits : Salary Bonus , Healthcare, Dental, Vision, Paid Holidays, Paid Parental Leave, 401(k) with company match, Basic Life Insurance, Short Term Disability (STD), Long Term Disability (LTD), Paid Time Off (PTO), Paid Charitable (volunteer) Leave, and Educational Assistance.

Last updated : 2024-05-04