If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as a Program Aide to receive all of that and more!

Who We Are: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. The Office of Mental Health (OMH) operates psychiatric centers across the State. OMH also regulates, certifies and oversees more than 4,500 programs, operated by local governments and nonprofit agencies. Our mission is to promote the mental health of all New Yorkers, with a particular focus on providing hope and recovery for adults with serious mental illness and children with serious emotional disturbances.

What We Offer:

• NYS pension and retirement programs
• Comprehensive medical, dental, and vision plans
• Flexible spending accounts for health and dependent care
• Paid time off, including thirteen paid holidays per year, personal leave, vacation leave, and sick leave

What We Stand For: The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.

DUTIES DESCRIPTION:
The New York State Office of Mental Health (OMH) is recruiting to fill a Program Aide, G-13 in the Office of Financial Management, Community Budget and Financial Management (CBFM) Group, Contract and Claims Unit. This position performs mission critical, revenue generating and health and safety activities and ensures timely review and processing of more than 500 direct contracts funded by OMH's Aid to Localities budget including Federal Housing and Urban Development (HUD) contracts for grants supporting residential programs.

Specific duties to be performed may include, but are not limited to, the following:

• Supervision of two Office Assistant 2 (SG-9) positions assigned to the contract team.
• Review of contract documents for completeness and accuracy to ensure consistency with all applicable NYS requirements.
• Entering and monitoring contract transactions in OMH's financial management system, Grants Gateway, and SFS.
• Identifying and documenting appropriate OSC (procurement record) and DOB (B1184) prior approval.
• Complete thorough review of Vendor Responsibility Questionnaire, including verification of compliance with NYS Workers' Compensation and NYS Disability Insurance coverage requirement.
• Review of vendor submissions in Document Vault in Grants Gateway to make determination of vendor Pre-Qualification status; Routinely monitor Document Vault for needed modifications to ensure vendors are compliant and in pre-qualified status.
• Tracking the status of contracts and provider budget submissions for compliance with NYS prompt contracting requirements.
• Issuance of notices to providers of outstanding contract documents to ensure that the State is not at risk of interest penalties.
• Preparation of annual Prompt Contracting Report.
• Compilation and submittal of the final contract documents to the Attorney General's Office and OSC for execution.
• Compilation of data for principals in the preparation of federal grant reports and monitoring of contract status against prompt contracting deadlines.
• Compilation of contract documents in response to Freedom of Information Law (FOIL) requests.

MINIMUM QUALIFICATIONS: Candidates must have a high school or high school equivalency diploma; and three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Job Type: Full-time

Pay: $50,347.00 - $61,330.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Albany, NY 12208: Relocate before starting work (Required)

Work Location: In person