This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:
Applicants must possess three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

• Coordinate postings for OGS and hosted agencies utilizing StateJobsNY and the internal job posting site.
• Oversee management of the posting responses including saving responses for vacancies.
• Efficiently monitor and track shared email mailboxes.
• Run a variety of required reports, including appointment end date reports, and provide updates as changes occur.
• Adding and removing Policy Makers from the COELIG database as well as sending correspondence to employees and agency ethics officers.
• Canvass eligible lists, maintain responses, and develop lists of qualified acceptors for Human Resources staff.
• Manage recruitment clearance codes bi-weekly.
• Create BDA letters.
• Develop and maintain List Unit Procedures for our ever-adapting work environment.
• Assist with eligible list certification, canvassing, and acceptors lists as needed.
• Track and log candidates to the Fingerprint Log.
• Schedule and monitor typing tests.
• Interact with customers and colleagues in a courteous and professional manner.
• Preferred experience in Microsoft Office Suite and Adobe.
• Monitor and process traineeships, performance evaluations, and probation reports for employees, as well as logging, organizing, and sending PHF files to the Business Service Center.
• Perform other duties and special projects as required.

• There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.

Some positions may require additional credentials or a background check to verify your identity.