Job Summary

The New York State Trial Lawyers’ Association (NYSTLA), a statewide civil justice-focused organization consisting of thousands of the most prominent NY law firms and trial lawyers, is seeking an administrative assistant.

For over 60 years NYSTLA has successfully fought for civil justice in all its forms: justice for victims of wrongful death; child sex abuse; environment and toxic harms; sex discrimination; racial discrimination; harassment; and other civil rights violations. In short: NYSTLA fights for equal access to civil justice for all New Yorkers.

We are seeking a detail-oriented Administrative Assistant to join our team. The responsibilities include carrying out document research requests and providing general administrative and communications support. The ideal candidate will possess exceptional organizational skills, a keen eye for accuracy, strong professional writing skills, and the ability to efficiently manage multiple tasks simultaneously.

Responsibilities

•Manage the processing of each stage of map search requests, including: checking invoices and order forms; using a database to align each search request with the correct map volume; completing research projects; documenting search results; and ensuring prompt delivery of research deliverables.

•Maintain a small in-house library consisting of 80 map volumes, including cataloging, organizing, and reproducing images from the books.

•Reproduce, document, and distribute map search results and supporting materials to the relevant stakeholders.

•Assist the Communications Director by crafting written materials for internal and external audiences

•Collaborate with team members and provide support general for administrative tasks.

Requirements

•Proven ability in administrative roles, preferably with experience involving invoice and order management.•Strong organizational skills with meticulous attention to detail.

•Excellent written communication and interpersonal skills.

•Ability to work independently and prioritize tasks effectively.

•Proficiency in Google Suite and Microsoft Office; basic familiarity with Adobe products and database management systems.

Please email resume and cover letter to info@nystla.org. References will be required upon request. No calls please.

NYSTLA is an equal opportunity employer, and does not discriminate on the basis of race, color, religion, gender (including pregnancy), gender identity or expression, national origin, political affiliation, sexual orientation, marital/partnership or familial status, disability, age, military service or veteran status, arrest or conviction record, status as a victim of domestic violence, stalking or other sex offenses, or other protected status.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person