A New York City-based social services organization is looking to fill an immediate need with the addition of a new Administrative Assistant to their team in Manhattan. In this role, the Administrative Assistant will be responsible for providing general assistance to the Chief Financial Officer & Chief Human Resources Officer.
Responsibilities: The Administrative Assistant will:

• Act as a liaison with other support staff to proactively coordinate onsite or offsite meetings, events, and travel arrangements among C-level Executives, Senior Management, etc.
• Work with the Office Manager & EA to align Executives' travel and lodging accommodations
• Prepare and submit travel and lodging reimbursement documentation on behalf of the CFO & CHRO
• Assist with the logistics of employee and company- wide events and engagements
• Maintain physical and digital filing systems
• Log mailed checks reconciled by the Director of Health Information Systems & Fiscal department
• Utilize project management tools to track tasks on collective projects
• Continuously update shared cloud-based storage for a seamless flow of information and resources
• Ensure operable office equipment, including copy machines, scanners, fax, computers, printers, and shredders, and as needed submit repair requests
• Screen visitors, maintain sign-in logs, and ensure visitors comply with the organization's visitor protocols
• Maintain a tidy reception area, stocked and organized kitchenette, conference room, storage closets & communal areas
• Perform other duties, as needed

Qualifications:

• 3 years of Administrative experience
• Associate's Degree
• Working knowledge of office equipment (printers, scanners, fax machines, etc.) Work collaboratively across multi-disciplinary teams.
• Microsoft Office proficient
• Solid problem solving and time management skills
• Exceptional phone etiquette
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized

Desired Skills:

• Bachelor's Degree