Job Description:

Function of Position:

The Assistant Director of Purchasing serves as second responsible administrator in the Purchasing, Central Receiving and Mail Services departments and assumes office-wide responsibilities for the functions of Purchasing, Central Receiving, Inventory Control, and Mail Services in the absence of the Director of Purchasing.

Examples of Duties and Responsibilities:

• Oversees the day to day operation of the Purchasing Department, Central Receiving, Inventory Control, and Mail Services Departments.
• Supervise staff members including communicating directions, purchasing practices, and general college policy.
• Assist the Director to ensure all purchases comply with State, County and College laws, rules, and procedures.
• Reviews County, State and Federal issued contracts to determine if they are applicable and available for use by the College.
• Assists the Director with contract/lease administration and enforcement; including negotiations, correspondence, ensuring adherence to terms by all parties
• Works closely with departments to verify the availability and prudent use of all College funds.
• Makes certain there is a complete and accurate audit trail for all transactions processed from source documents, through the Purchasing System and ultimately reflected on the College General Ledger.
• Interfaces on a daily basis with Central Receiving, other departments and Controller's Office to verify the receipt all materials and services prior to authorizing payment.
• Oversees the day to day operation of the Purchasing Module of the Financial Records System; including troubleshooting, preparing enhancement recommendations, developing ad-hoc reports, and overseeing end user training.
• In cooperation with the Director, spearheads the fiscal year end process for Purchasing, Central Receiving, and Inventory Control.
• Assists Director with training, motivating, and evaluating staff. Actively involved with the interview and selection process for new staff members.
• Develops and recommends procedure/policy enhancements and changes.
• Represents the Administrative Services Division on various committees and leadership teams across the College.
• Responsible for adhering to the College Code of Conduct.
• Responsible for contributing to and maintaining an inclusive and collaborative College environment.
• Responsible for maintaining technological competencies utilized by the College.
• Perform various other duties/responsibilities as assigned.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

• Bachelor's Degree in business or related field from an accredited institution with a minimum of three (3) years of experience in business related operations; OR
• Associate's Degree in business or related field from an accredited institution with a minimum of five (5) years of experience in business related operations

Preferred Qualifications:

• Working knowledge of publicly funded purchasing and General Municipal Law
• Experience in managing a Purchasing department
• Experience in contract preparation and contract management
• Experience in using Banner software
• Experience in Higher Education
• Bilingual and able to read, write, and speak Spanish or other languages proficiently

Additional Information:

Non-Discrimination

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Annual Campus Security & Fire Safety Report

MCC is currently testing a Pilot Telecommuting Program that runs from October 25th, 2021 to June 30th, 2023. Under the pilot program, this position may be eligible for remote work up to 5 days per pay period pending departmental need and leadership approval. The pilot program may be extended or terminated at any time at the College's discretion.

Application Instructions:

Interested applicants must apply online

Applicants MUST submit the following documents* to be considered for this position:

1. Resume/CV

2. Cover Letter

• Official transcripts will be required upon employment. Applicants with foreign degrees must submit a completed credential evaluation comparing their foreign academic accomplishments to standards in the U.S.

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.