16 Accounts Payable Bookkeeper Jobs in Honolulu, HI
SORT BY
N
M
A
H
B
N
R
F
T
E
T
T
T
S
S
Accounts Payable Bookkeeper
$40k-49k (estimate)
Full Time | Elementary & Secondary Education
6 Months Ago
Mid-Pacific Institute is Hiring an Accounts Payable Bookkeeper Near Honolulu, HI
JOB SUMMARY
The Accounts Payable Bookkeeper is responsible for processing payables for payments, compiling and maintaining accounts payable records and assisting with other accounting, clerical or administrative functions by performing the following essential duties and responsibilities. The Accounts Payable Bookkeeper is expected to follow all accounting policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties deemed appropriate may be assigned by the Assistant Controller, Senior Assistant Controller, or Controller. The Accounts Payable Bookkeeper is responsible for:
- Opens and date stamps incoming purchase orders, invoices, packing slips, and vendor statements.
- Audits all documents to ensure they are complete, including general ledger coding and signatures, matching purchase orders, invoices, packing slips, and vendor statements.
- Researches discrepancies, if any, and follows up with appropriate department contacts to resolve discrepancies in a timely and complete manner.
- Inputs invoices into the general ledger system for recording and processing of payment.
- Prints all accounts payable reports and maintains electronic and physical accounts payable document filing systems.
- Researches and responds to all internal departmental and vendor inquiries.
- Prepares weekly A/P unposted batch report with supporting documents for review by the Assistant Controller. Makes corrections accordingly.
- Coordinates timing of the review to ensure adequate time to prepare and mail out checks by the deadlines.
- Prepares A/P batches and prepares checks on the 15th and last day of the month for recurring payables, i.e. utility bills, annuity payments, and monthly maintenance bills.
- Generates Aged Accounts Payable listing and compares with pending invoices. Review and follow up on all documents outstanding within a week to ensure the accounting office has not misfiled documents or overlooked procedures.
- Prepares petty cash disbursements for approval and distribution each Friday. Records disbursements in the monthly unposted journal entry batch in the general ledger system.
- Manages petty cash including timely disbursements and replenishments. Balance petty cash.
- Records interdepartmental transfers per approved purchase orders received in the monthly unposted journal entry batch in the general ledger system.
- Assists in monthly closings.
- Assists with accounts receivable and special projects, as necessary.
- Maintains files on purchase order green copies and department logs. Distributes purchase orders and logs per purchase order policies and resolves problems with department heads or consults with the Assistant Controller.
- Obtains monthly postage and copier charge reports, and records journal entries to the general ledger.
- Maintains accounting functions for the Agency Fund (classes, clubs, miscellaneous MPI-affiliated organizations).
- a) Processes expenditure requests and reimbursements for payment on Friday by noon or for mail pick up, whichever is earlier, following the general accounts payable process where applicable.
- b) Records cash receipts in the monthly unposted cash receipts journal in the general ledger system as items are received.
- c) Records student bank account withdrawals and petty cash disbursements to the monthly unposted journal entry in the general ledger system as items are received.
- d)Reconciles petty cash with the petty cash worksheet. Cash must be balanced at the end of each day.
- Provides all unposted journal entries with the supporting documents for review by the Assistant Controller. Assists with other accounting and administrative tasks as assigned by the Controller and/or Assistant Controllers.
- Assist with maintaining and purging records as specified by the record retention policy. Label and file records for storage. Assist with moving toward electronic record retention.
- Assist with general office functions, including but not limited to, assisting visitors, sorting the mail, placing postage on the mail, and general office cleaning as needed for health and safety concerns.
- Assist with school functions with advance notification as needed.
- Assisting with projects to increase efficiency and accuracy of procedures and processes related to primary areas of responsibility. Assisting with other duties as assigned.
- Participate in the development of a safe and healthy workplace.
- Comply with the instructions given for their own safety and health and that of others, in adhering to safe work procedures.
- Take reasonable care to ensure their own safety and health and that of others.
- Report any injury, hazard or illness immediately to their Supervisor and Human Resources.
- Not place others at risk by any act or omission, not willfully or recklessly interfere with safety equipment.
- Act as a role model by demonstrating safe work behaviors.
- Identify, assess if necessary, and control hazards within the area of responsibility.
- Ensure that equipment/supplies are properly maintained.
- Maintain relevant knowledge of safety laws.
- Demonstrating Professional Body of Knowledge: A professional demonstrates an understanding of practice area knowledge and appreciates learning more about this practice area and beyond.
- Professional as a Learner: A professional engages in career-long professional learning and ongoing critical reflection to identify opportunities for improving leadership, mentoring, and collaboration. The inherent nature of a professional staff member is a keen, lifelong passion for learning, and a deep curiosity and wonder about people, events, and places.
- Fostering Effective Relationships: A professional builds positive working relationships with colleagues, other departments, and the community.
- Establishing an Inclusive Environment: A professional creates a safe, caring environment that is inclusive of and engaging for others.
- Professional as a Leader: A professional seeks leadership opportunities.
- Minimum 3 - 5 years of accounts payable experience, preferably with an independent school, government agency, or other non-profit organizations.
- Detailed-oriented, ability to effectively communicate accounting concepts, procedures, and requirements to Faculty and Staff outside of the Business Office.
- Perform duties and tasks with speed and accuracy in a high volumes environment.
- Work cooperatively with others and independently as required.
- Customer service oriented.
- Have sound judgment.
- Ability to maintain confidentiality of work. Ability to anticipate needs, plan work, and meet deadlines.
- Our campus consists of multiple buildings on 44 hilly acres that require frequent walking including uphill and stairs.
- The individual is required to talk and hear, often required to sit and use their hands and fingers, to handle or feel, and to manipulate keys on a keyboard.
- Vision abilities required include close vision.
- The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, and crawl. Must be able to lift office storage boxes, approximately 25 pounds.
OTHER RESPONSIBILITIES
SCHOOL SAFETY
CULTURAL COMPETENCIES
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE
Requires High School education or GED and 3-5 years’ experience as a Full-Charge Bookkeeper, preferably with independent school, government, or large non-profit organization experiences. Prefer an accounting/bookkeeping certificate from Business School or Community College.
LANGUAGE SKILLS
Requires good written and oral communication skills.
OFFICE SKILLS
Must be extremely proficient in 10-Key, MS Word, and MS Excel with the ability to analyze, re-sort, and format spreadsheets; experience with Google Suite a plus.
REASONING ABILITY
Requires the ability to work independently with attention to detail. Must be highly organized and efficient and able to handle multiple projects and meet deadlines.
PHYSICAL DEMANDS
MENTAL DEMANDS
On a daily basis, must frequently problem solve, make decisions, interpret data, organize, speak, write, plan, and clearly communicate.
EQUIPMENT USE
Telephone, computer, iPad - frequently;
Copier, printers and other hardware – occasionally
WORKING CONDITIONS
Indoor - frequently;
Outdoor, Loud Noise, Cold and Hot Temperatures – occasionally
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Mid-Pacific Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Elementary & Secondary Education
SALARY
$40k-49k (estimate)
POST DATE
11/23/2023
EXPIRATION DATE
06/03/2024
WEBSITE
midpac.edu
HEADQUARTERS
HONOLULU, HI
SIZE
100 - 200
FOUNDED
1908
TYPE
Private
CEO
JOE RICE
REVENUE
$50M - $200M
INDUSTRY
Elementary & Secondary Education
Related Companies
Show more
The job skills required for Accounts Payable Bookkeeper include Bookkeeping, Accounting, Accounts Payable, Accounts Receivable, General Ledger, Customer Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Bookkeeper. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Bookkeeper. Select any job title you are interested in and start to search job requirements.
Show more
The following is the career advancement route for Accounts Payable Bookkeeper positions, which can be used as a reference in future career path planning. As an Accounts Payable Bookkeeper, it can be promoted into senior positions as a Bookkeeper, Sr. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Bookkeeper. You can explore the career advancement for an Accounts Payable Bookkeeper below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
Top 10 Things to Avoid Putting on a Job Application
Read Article
How to Describe Your Education in a Resume
Read Article
How to Write a Memorable Cover Letter in 5 Ways
Read Article
4 Personal Finance Tips to Make During Job Transition
Read Article
4 Best Camera Setups for Interview
Read Article
Keeping a Job Search Journal: 9 Types of Journaling You Can Do
Read Article