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Main Salvation Army is Hiring an Administrative Assistant Near Portland, OR
Recruiting Opportunity Closes: 04.15.2024
Hourly Wage: $22.00
Hours Per Week: 40
Status: Non-Exempt / Full Time
Number of Positions: 1
Department: Administration
Position Title: Corps & Community Center Administrative Assistant
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Application Instructions:
Complete the online job application, upload a resume.
To apply online go to: Administrative Assistant
To apply in person go to 5325 N Williams Ave, Portland, OR 97217. Bring a resume and complete the job application provided to you. Incomplete applications will not be accepted.
Questions, contact Capt. Joseph McBride at joseph.mcbride@usw.salvationarmy.org or call (530) 368-4659. Capt. McBride is the sole point of contact for questions regarding this position.
Recruiting Accommodation Statement:
To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.
COVID-19
The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.
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Education and Work Experience:
- Education Preferred - AA degree, or certification from an accredited college or trade school in business administration, office management or a related field.
Required - High School diploma or GED.
- Work/Professional Experience Preferred - 3 to 5 years of experience in an Executive Assistant position.
Required - 3 years business office experience.
Scope of Position:
The Administrative Assistant will assist the Corps officers of The Salvation Army Portland Moore Street (COs) in handling matters pertaining to the operations of the Corps & Community Center. This includes all office functions associated with the day to day operations of the department. The Administrative Assistant facilitates the flow of communication with the Corps & Community Center staff, Divisional Headquarters, and with the greater community as it has to do with business matters.
Knowledge, Skills and Abilities Required:
The Administrative Assistant must know how to use a computer effectively and efficiently in the working environment; use standard office equipment (e.g. copier, multi-line telephone, keyboard); use standard office practices and procedures; read, write, and speak the English language to express ideas and communicate effectively.
The Administrative Assistant must be able to type 40 wpm with minimal error; preform data entry using database program; use Microsoft software (primarily Outlook, Word, Excel; occasionally Publisher, and Power Point); to correctly create basic documents (notes, memos, emails), and reports; Adobe Acrobat Pro; to use basic math (add, subtract, multiply, divide); to establish working relationships; to possess an attention to detail; and the ability to operate a motor vehicle.
The Administrative Assistant must be able to interact with individuals using generally accepted business behaviors and standards. Use interpersonal skills to deal effectively with others in favorable and unfavorable situations. Train, plan, and direct the work of others. Organize, prioritize, and plan own work. Multitask, i.e., change work focus or respond to change of conditions and interruptions in workflow. Learn new systems and procedures. Problem solve, i.e., the ability to identify problems and find effective solutions.
Licenses and Certifications
Driver’s License
Supervision Exercised
Managing the Corps & Community Center staff’s HR and Payroll
Essential Duties and Responsibilities:
- Serves as the primary contact for people reaching out to the Corps & Community Center administrative offices. Serve as primary contact for assigned tasks and projects and resolving HR and Payroll issues.
- Greet, screen and direct guests and visitors. Answer telephone calls and respond to emails. Route phone calls or take and deliver messages. Return phone calls as needed in relation to job duties.
- Maintain and coordinate a calendar of all scheduled appointments for the COs. Maintain and update reservation calendar for Corps & Community Center space(s). Give regular updates as to usage of Corps & Community Center space.
- Prepare and type correspondences such as memos, emails, letters, etc… Proofread Corps & Community Center documents for correct spelling, grammar, and format, making appropriate changes.
- Establish, develop, and maintain files and records (paper and electronic) in appropriate filing systems. Retrieve and access files as needed for progress and review, as well as provide reports as requested. Keep files up to date. Protect confidentiality of information.
- Provide administrative support and backup to the COs for processing paperwork, including contracts and agreements with local entities and headquarters.
- Perform desktop publishing to create forms, program folders, fliers, and other informational materials.
- Create, develop, and make visual presentations for events, programs, and meetings as requested.
- Attend job-related meetings as requested. Take and produce minutes.
- Work independently and within a team on recurring, seasonal, and special nonrecurring projects, programs, meetings, conferences, and events. Provide administrative support to the COs which may include scheduling, planning, and coordinating programs and presentations, creating, and disseminating information, coordinating information, coordinating mailings and promotions.
- Receive Corps & Community Center mail to sort, prioritize, and respond as directed.
- Manage, keep track of, deposit, or mail monetary donations, tithes and offering as is appropriate.
- Keep track of office supplies to ensure an adequate inventory if on hand and place orders as needed.
- An understanding that Corps & Community Center events are all hands-on deck.
- Maintain confidentiality in handling departmental matters. Disclosure of information must be limited to only those who need to know or are otherwise authorized.
- Maintain a clean and safe work environment.
- Enforce TSA Protecting the Mission rules and regulations.
- Please note that this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Physical Requirements:
See checklist of Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position.
Working Conditions:
See checklist of Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position.
MISCELLANEOUS:
The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment. The circumstances involved in the conviction(s) will be considered.
The Western Territory Handbook for Employees is your guide for all personnel practices and procedures. If you have any questions, contact your Corps Officer.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.
Supervisor:
Corps officer(s)
Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position | ||
Position Title: | Job Code: | |
1. The physical activity of this position. (Please check all blocks that apply) | ||
A | Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. | |
B | Balancing. Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces. | |
X | C | Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. |
X | D | Kneeling. Bending legs at knee to come to a rest on knee or knees. |
X | E | Crouching. Bending the body downward and forward by bending leg and spine. |
F | Crawling. Moving about on hands and knees or hands and feet. | |
X | G | Reaching. Extending hand(s) and arm(s) in any direction. |
X | H | Standing. Particularly for sustained periods of time. |
X | I | Walking. Moving about on foot to accomplish tasks. |
X | J | Pushing. Using upper extremities to press against something with steady force to thrust forward, downward or outward. |
X | K | Pulling. Using upper extremities to exert force to draw, haul or tug objects in a sustained motion. |
X | L | Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. |
X | M | Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. |
X | N | Grasping. Applying pressure to an object with the fingers and palm. |
X | O. | Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. |
X | P. | Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly. |
X | Q | Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. |
X | R. | Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. |
2. The physical requirements of this position. (Please check all blocks that apply) | ||
X | A. | Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. |
B. | Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. | |
C. | Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. | |
D. | Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. | |
E. | Very heavy work. Exerting more than 100 pounds of force occasionally, and/or more than 50 pounds of force frequently, and/or more than 20 pounds of force constantly to move objects. | |
3. The visual acuity requirements including color, depth perception, and field vision (Please check only one block) | ||
X | A. | The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. |
B. | The worker is required to have visual acuity to perform an activity such as: operates machines, such as lathes, drill presses, power saws, and mills where the seeing job is at or within arm's reach; performs mechanical or skilled trades tasks of a non-repetitive nature, such as carpenter, technicians, service people, plumbers, painters, mechanics, etc. | |
C | The worker is required to have visual acuity to operate motor vehicles and/or heavy equipment. | |
D. | The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc.) or to make general observations of facilities or structures (i.e., security guard, inspection, etc.) |
4. The conditions the worker will be subject to in this position (Please check all blocks that apply) | ||
X | A | The worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes. |
B | The worker is subject to outside environmental conditions. No effective protection from the weather. | |
X | C | The worker is subject to both environmental conditions. Activities occur inside and outside. |
D. | The worker is subject to extreme cold. Temperatures typically below 32° for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity. | |
E. | The worker is subject to extreme heat. Temperatures above 100° for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity. | |
F. | The worker is subject to noise. There is sufficient noise to cause the worker to shout to be heard above ambient noise level. | |
G | The worker is subject to vibration. Exposure to oscillating movements of the extremities or whole body. | |
H. | The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals. | |
I. | The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation. | |
J. | The worker is frequently in close quarters, crawl spaces, shafts, manholes, small enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia. | |
K | The worker is required to function in narrow aisles or passageways. | |
L. | None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.) |
Job Summary
Full Time
$49k-62k (estimate)
04/04/2024
04/16/2024
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