Overview

Liv Communities is excited to announce that we are currently seeking a friendly and highly motivated Executive Assistant to join our Tempe team! As the Executive Assistant, you will have the opportunity to provide professional executive support to the CEO, general administrative support to other executives, and serve as the general office manager. We're looking for someone who is detail-oriented, organized, and has a proactive attitude towards their work.

Liv in action! | Liv It:

Support Liv Communities LLC’s Why, Promise, and Values. Incorporate the Liv It! concept and our core values of Liv empowered, Liv meaningfully, Liv simpler, Liv well and Liv with luv into strategy, daily decision making, and relationships. 

Benefit Offerings:

Liv Communities is pleased to offer a wide range of benefits, including:

• On Demand Pay – Get paid when you want
• Health Insurance with multiple plans to choose from
• Flexible Spending Account
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance
• PTO Exchange
• Paid Vacation and Sick Leave
• 401(k) retirement plan.
• Employee Assistance Program
• Rental Discounts
• Wellness Challenges
• Liv In Action Events

Wishing Granting Program

Responsibilities

Executive Assistant to CEO

• Provide high-level administrative support to the CEO to ensure the CEO's workload is managed efficiently and effectively, allowing them to focus on the strategic and operational aspects of the business.
• Maintain confidentiality, exercise discretion, and handle sensitive information with professionalism and tact.
• Manage the CEO's calendar, schedule appointments, and coordinate meetings as needed.

• Arrange and maintain travel and accommodation for the CEO and other executives as needed.
• Screen phone calls, emails, and other internal and external correspondences for the CEO, and respond as appropriate.
• Assist with report generation, note-taking, document generation and/or editing as requested.
• Manage the CEO's monthly expense reports and reimbursements.
• Assist with special projects and initiatives as needed.
• Prioritize tasks and manage time effectively to ensure deadlines are met.

General Office Support:

• Greet visitors and provide excellent customer service.
• Oversee daily office operations, including answering telephone calls, responding to voicemails, and directing calls as needed.
• Assist other executives with administrative tasks as needed.
• Sort and deliver daily mail and packages.
• Order and maintain necessary office supplies and amenities including stocking kitchen.
• Manage office cleanliness and communicate with cleaning company as needed.
• Maintain office equipment and technology such as printers.
• Plan and coordinate office events and meetings including team fun, birthdays, meeting lunches and other special events.
• Decorate the office for holidays.

Qualifications

• At least 1 year of experience as an Administrative Assistant or in a similar role; Executive Administrator experience is a plus.
• Highly proficient in English verbal and written communication: spelling, grammar, and proofreading.
• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Excellent organizational and time management skills.
• Highly proficient at multi-tasking and prioritizing tasks effectively.
• Ability to work under pressure and meet tight deadlines.
• Values interpersonal skills, customer service and possesses a hospitality mindset.

We believe that this is an exciting opportunity for someone who is looking to grow their career and make a positive impact. If you're looking for a friendly and supportive work environment, we encourage you to apply!