About Level Workforce, LLC

Level Workforce is an innovative consulting and workforce solutions agency dedicated to empowering businesses and business owners in the construction, real estate and finance industries. With over 25 years of combined industry experience, we are passionate about helping clients achieve their goals through strategic guidance, streamlined processes, and operational excellence.

Our team of seasoned professionals offers a range of consulting services, from business advisory to executive hands-on consulting, and staffing solutions to help develop tailored solutions that address our client's unique challenges and goals. We take a client-first approach and prioritize communication, collaboration, and transparency to ensure that our clients feel supported throughout their engagement with us.

THE LEVEL WORKFORCE MISSION

To help businesses build, optimize, and lead their operations. We are committed to providing strategic guidance, streamlining processes, and improving operational efficiency to help our clients thrive in a rapidly changing business landscape. We are committed to helping our industry modernize by implementing automations, sharing our expertise, and facilitating cultural and organizational changes.

Position: Executive Support Specialist
Desired Experiences: Travel Coordination is a must. Experience in the following industries: Construction/Land Development, Staffing/Consulting. Exposure to or expertise with professional writing and technology/automation.
Type: 1099 contract, part-time hourly, hybrid (must reside in or near the Atlanta, GA area)
Pay: $20-$30/hour, depending on experience
Hours: 10-20/week (potential to increase over time if desired)

Start date: April 26, 2024

Mission: Support and right hand to the owner and managing member of small, family-owned real estate & construction industry consulting business(es).

Essential Functions:

• Calendar/appointment management (personal and business)
• Event coordination including socials and fundraisers
• Holiday/client appreciation gift coordination
• Travel bookings and rewards points coordination
• Mail: physical to electronic routing, distribution and filing
• Management of phone routing (remote system) minimal
• File and document organization and management
• Maintain succinct electronic filing system
• Utilization of Basecamp software for tasking and communication.
• Technologically savvy and able to troubleshoot technical problems such as calendar sync
• Business and personal credential management: passwords and logins
• Support to day to day operations, monitor progress and deadlines, maintain awareness of business happenings
• Contract and document management and writing process documentation
• Coordination with outsourced accounting functions and third party CPA
• Coordination with professional service providers: bank, insurance, and legal

Prerequisites/Skills/Attributes:

• Self motivated/self starter/tech savvy- the ideal candidate must be detailed oriented and capable of juggling a number of open tasks. This is a fast past, multi-faceted role which requires problem solving on the spot with creative solutions.
• Proficiency, creativity and speed with internet searches, technology programs and platforms and the ability to quickly learn new programs (Basecamp, Hubspot CRM or similar, Microsoft Office, Adobe Pro, Quickbooks)
• Creative thinking/problem solver/self-teaching proficiency
• Highly organized and disciplined in approach to work/life: Ability to clearly demonstrate a seasoned and successful personal operating system.
• Ability to multi-task and remain stable, calm and focused with multiple deadlines and multiple stakeholders (internal and external).
• Good listener and communicator. Confident to speak, maturity to actively listen
• Ability to demonstrate prior experience and comfort level operating successfully in a remote business environment with minimal direction and oversight.
• Ability to demonstrate track record of transparency, care and trust in handling sensitive information.
• Flexible work hours but with “on demand” situations which arise during business hours.
• Standing weekly touchpoint to review and align priorities.
• Electronic notary or willingness to promptly obtain.

Job Types: Part-time, Contract

Pay: $20.00 - $30.00 per hour

Expected hours: 10 – 20 per week

Application Question(s):

• Do you have experience in the following industries: construction, real estate or finance?

Experience:

• Executive administrative support: 2 years (Required)
• Organizational management: 2 years (Required)

Work Location: Hybrid remote in Atlanta, GA 30342