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28 Program Aide- Albany (NY HELPS) Jobs in Albany, NY

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Program Aide- Albany (NY HELPS)
$38k-47k (estimate)
Full Time 3 Months Ago
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LABOR DEPARTMENT is Hiring a Program Aide- Albany (NY HELPS) Near Albany, NY

This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.
NY HELPS Minimum Qualifications:
High school or high school equivalency diploma; and three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.
To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.
Competitive Minimum Qualifications:
Subsequent 55 B/C Qualifications:
A subsequent 55b/c appointment may be considered if you have one year of permanent or contingent-permanent service as a Grade 11 or higher determined to be similar by Civil Service and have a current Civil Service 55b/c approval letter.
Reassignment Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Program Aide (former title Administrative Aide/Agency Program Aide); if you have less than one year, you must be reachable on the current Program Aide (former title Administrative Aide/Agency Program Aide) eligible list for this location, if one exists.
70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 11 or higher determined to be similar by Civil Service.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.

Duties Description
Standard Duties:
The incumbent Program Aide will work independently and collaboratively with staff to provide administrative support to the Business Administration. Responsibilities include, but are not limited to:
  • Answer property office phones, direct callers to appropriate party, answer questions as needed.
  • Monitor several shared email boxes. Respond, forward, and file as needed.
  • Process and file move and maintenance requests.
  • Receive, review, forward and file invoices for goods and services.
  • Enter SFS requests and track progress. Follow up and provide updates as needed.
  • Assist Fleet and Inventory staff with requests, filing and data entry.
  • Enter ITSM tickets and track progress. Follow up and provide updates as needed.
  • Assist property managers with scheduling projects, moves, and meetings.
  • Communicate with OGS and contractors regarding work orders and building requests.
  • Receive mail and packages for the property office. Ensure delivery to recipients.
  • Assist property managers with processing required property documents to other agencies or departments to continue review and signature phases.
Additional Comments

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov.
Telecommuting options and working hours will be discussed at the time of interview.
Candidates with no previous state service will begin at the starting rate of the salary range listed above.

Job Summary

JOB TYPE

Full Time

SALARY

$38k-47k (estimate)

POST DATE

02/05/2024

EXPIRATION DATE

05/29/2024

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