Company Introduction The La Jolla Group is a worldwide leader in the action sports apparel business segment with a fast paced, high-energy environment that is continually on the move. With prominent brands such as O'Neill, PSD Underwear, Mountain Khakis, Sol Angeles, and Hang Ten, La Jolla Group has proved to be a builder of great brands, a creator of innovative products, and a master of operational excellence.
Our team enjoys flexibility with a hybrid schedule of in-office and remote work. We offer awesome discounts on our clothing brands, early release Fridays (2:00pm), occasional employer provided lunches, year-round fun events as well as a full benefits package! We believe our employees are our strongest asset and invest in their growth by focusing on developing their strengths.
General Summary
The position will greet all visitors and employees at our Irvine office. This position will handle all front desk administrative duties as well as assist our AP department with additional needs and special projects. The right person for this role will be very friendly, punctual, reliable, flexible, and resourceful.
Essential Job Functions
• Greet and direct visitors
• Handle queries and complaints via phone, email and general correspondence
• Ensure messages are passed to the appropriate staff member
• Manage conference room availability
• Ensure that conference rooms are set-up and ready for meetings
• Receive, sort, distribute, and dispatch daily mail
• Handle transcription, printing, photocopying and faxing
• Assist in travel arrangements
• Manage office inventory such as stationery, equipment, office/kitchen supplies and furniture
• Maintain safety and hygiene standards of the reception area and conference rooms
• Handle special projects as assigned by manager, executives or HR
• Cross train and handle AP projects as they are given
• Assist in SAP (Concur) expense reporting
• Provide administrative support to AP team
Required Knowledge, Skills, and Abilities
• Manage multiple tasks efficiently
• Identify and resolve problems
• Strong organizational skills
• Detail oriented
• Excellent oral and written communication skills
• Ability to operate office and technological equipment and software
• Communicate professionally with coworkers, customers, and vendors
• Work independently and meet managerial goals
• Organize daily activities of self and others and to work as a team player
Required Education and Experience
• High School Diploma or GED
• 1 Years of related experience
• Experience with MS Office (Word, Excel, PowerPoint, Outlook)
• Experience using SAP (Concur) is a Plus!
Physical Requirements
Seeing: Must be able to see well enough to read reports.
Hearing: Must be able to hear well enough to communicate with customers, vendors and employees.
Climbing/Stooping/Kneeling: Must be able to stoop or kneel to pick up products.
Lifting/Pulling/Pushing: Must be able to lift up to 10 pounds.
Fingering/Grasping/Feeling: Must be able to type and use technical sources.
La Jolla Group provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. La Jolla Group takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.
Note: The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.
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