About Us:

Jacobson Jarvis is the region’s largest public accounting firm focused 100% on the nonprofit community. Since 1991, we have assisted a broad range of nonprofit clients headquartered primarily in the Pacific Northwest. For more than 30 years, our mission has been to provide an unmatched level of high-quality service to our clients. Our focus on this mission ensures consistent professional improvement as we continue to grow our team and the number of clients we serve. We recognize that our clients want more than just an audit report. We also know that accounting questions don’t wait until the audit starts. We view ourselves as business advisors and a responsive resource to our clients throughout the year.

Job Description:

We are seeking a highly organized and efficient Office Manager to join our team. The Office Manager will be responsible for ensuring smooth day-to-day operations of our office, managing administrative and clerical tasks, reporting, and providing support to the tax department within the organization.

Key Responsibilities:

Administrative Management:

Oversee and coordinate all administrative activities, including reception, mail distribution, supplies inventory, and facilities management.

Develop and implement office policies and procedures to ensure efficient functioning of the workplace.

Handle incoming and outgoing correspondence and manage office documentation.

Office Operations:

Maintain office efficiency by planning and implementing office systems.

Schedule and oversee maintenance and repairs for office equipment and facilities.

Coordinate with IT support for office technology needs and troubleshooting.

Tax Admin Support:

Administrative support for the tax department.

Handle new client inquiries and onboarding of new clients.

Client communication with respect to gathering information and handling common questions.

Organizing documents and assisting in preparation of client deliverables.

Project archiving and client invoicing.

Human Resources Support:

Coordinate employee events and activities to foster a positive work environment.

Maintain employee records and facilitate HR-related tasks such as benefits administration and payroll processing.

Assist in onboarding new employees.

Financial Management:

Manage expense tracking, processing invoices, and purchase orders.

Work closely with the finance department to ensure timely payment of bills.

Collection and processing of client payments including accounts receivables follow up.

Communication and Coordination:

Serve as the primary point of contact for internal and external stakeholders, including vendors, clients, and visitors.

Coordinate meetings, conferences, and travel arrangements for staff members.

Facilitate communication between departments and ensure timely dissemination of information.

Requirements:

Proven experience as an Office Manager or in a similar administrative role.

Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.

Strong communication and interpersonal abilities.

Proficiency in MS Office Suite and office management software.

Knowledge of basic HR principles and practices.

Attention to detail and problem-solving skills.

Bachelor’s degree in Business Administration or relevant field preferred.

Benefits:

Salary range: $55,000 - $75,000 (DOE)

Health insurance

Retirement plan options

Paid time off

Professional development opportunities